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Job Details


American Water Works Co Inc

Administrative Assistant - Military Services Group (101245)

Clerical and Administrative

Administrative Assistant

Yearly

No

Vandenberg AFB, California, United States

Diversity of backgrounds, ideas, thoughts, and experiences is vital to our culture and the way we do business. Creating an environment where differences are embraced and where every person feels engaged and included makes us safer, stronger, and more successful.

In September 2015, American Water was awarded a 50-year contract to own, operate, renew, and replace the water and wastewater systems serving Vandenberg Air Force Base in California. This position is unique and reports onto the base everyday - apply now to learn more!

On September 9, 2021, President Biden signed Executive Order 14042. This order and the associated federal safety protocols for federal contractors that were issued on September 24, 2021, require covered contractors who work with the federal government to ensure that their employees are fully vaccinated for COVID-19 or approved for a health or religious accommodation. The revised date for this requirement is January 4, 2022. As a covered federal contractor, American Water must adhere to these legal requirements. If you are made a conditional job offer, you will be required to provide proof of full vaccination, or apply and be approved for a health or religious accommodation prior to your start date.

Primary Role

Responsible for performing, administrative and operational support to the General Manager and staff, maintaining a close and highly responsive relationship for day-to-day activities of supervisor and staff. Work fairly independently, receiving a minimum of detailed supervision and guidance, and taking responsibility for completing certain programs/activities.

Key Accountabilities
  • Provides confidential and administrative support for General Manager and staff. Anticipates and arranges, participates in, and implements conferences and meetings.
  • Prepares financial, statistical, narrative, and/or other reports as requested. Responsible for monitoring expenditures to budget according to company guidelines with the General Manager overseeing the Budget.
  • Responsible for the Purchase Order System and providing administrative support for the procurement of materials.
  • Completes bi-weekly time sheets and submission to payroll (for all full-time and temporary employees).
  • Coordinates routine activities and communications with DPW, Government Contractors and others as directed. Handles telephone requests and communicates to field personnel.
  • Responsible for the Work Order System. Administers and coordinates the preparation and completion of work orders in accordance with the policies and practices.
  • Administers and coordinates the maintaining of reports, maps, charts and records related to operations and maintenance (O&M) capital.
  • Contributes to effective communication by listening and providing constructive feedback.
  • Performs related duties as assigned.
Knowledge/Skills
  • Proficiency with MS Office Suite products, including MS Word, Excel, PowerPoint and Access.
  • Ability to work independently; strong administrative and computer skills; strong interpersonal skills (e.g. tact/diplomacy, cooperation, negotiation); high level of initiative, judgment and discretion; discretion with confidential information.
  • Proper use of grammar, spelling and punctuation
  • Broad knowledge of company operations and policies and procedures.
  • Knowledge of advanced secretarial procedures and executive protocol
Experience/Education
  • Any combination equivalent to: graduation from high school or GED, and five (5) plus years secretarial or administrative experience, and performance of duties at a responsible level, Formal secretarial training or degree in Secretary Science and/or CPS designation desired.
Certifications & Licenses
  • Valid driver’s license.
Work Environment
  • Office and Treatment Plant Facility and Networks
Competencies
  • Champions safety
  • Collaborates
  • Cultivates innovation
  • Customer obsessed
  • Drives Results
  • Nimble learning

Join American Water...We Keep Life Flowing

American Water is firmly committed to Equal Employment Opportunity (EEO) and prohibits employment discrimination for employees and applicants based on his or her age, race, color, pregnancy, gender, gender identity, sexual orientation, national origin, religion, marital status, citizenship, or because he or she is an individual with a disability, protected veteran or other status protected by federal, state, and local laws.