Job Details
Leidos
Administrative Assistant
Description
Job Description:
Leidos is a Fortune 500™ company aimed at embracing and solving some of the world’s most pressing challenges. Through science and technology, Leidos makes the world safer, healthier and more efficient.
Our Civil Group offers an array of exciting career opportunities for the best IT, energy, logistics and engineering professionals. Driven by our talented workforce, the Integrated Missions Operation builds trust through an array of energy-related IT, environmental science and engineering solutions to meet our customers’ needs.
Key Capabilities:
Large Infrastructure
Mission Support
Command & Control
Mission Applications
Engineering Services
Leidos is looking for a high performing candidate to fill an administrative position supporting the nation's nuclear deterrence mission with the National Nuclear Security Administration (NNSA) Office of Defense Programs. The Executive Administrative Assistant will manage activities contributing to the successful execution of a nuclear deterrence program and be responsible for maintaining and coordinating routine and exceptional deliverables for the Federal program managers.
This position requires an experienced person with demonstrated office management expertise, superior professional demeanor, and the ability to learn and accomplish a wide variety of day-to-day responsibilities that ensure program success. Key attributes include initiative, attention to detail as well as critical thinking to identify and prioritize actions to assist the federal program managers to be successful in achieving program goals. Ability to work in professional manner with a variety of teams supporting the organization a must.
This is a full-time contractor-support position located on-site at the NNSA offices in Albuquerque NM.
Responsibilities
Using advanced computer skills including information management, using and managing data, setting up and troubleshooting electronic processes to streamline procedures.
Managing and scheduling meetings and action tracking for a variety of groups and technical support teams.
Arranging classified and unclassified conferences and meetings.
Scheduling, arranging and hosting virtual meetings on Teams, WebEx and other platforms.
Assisting Federal staff to prepare briefings, uploading materials and slides for meetings.
Working with Federal and contract staff to oversee on-time, quality deliverables and project action tracking.
Assist with reviewing and compiling program execution metrics using Excel and PowerPoint.
Working in NNSA Milestone Reporting Tool to pull reports and assist with track program milestones for Federal Program staff.
Managing a wide range of management and administrative duties (travel, calendars. correspondence, organization charts, telephone lists) in support of the office.
Using ConcurGov travel system to manage and track travel expenses.
Managing classified and unclassified document within NNSA SharePoint Portal.
Managing physical security of classified safe and administering security procedures for access to controlled areas.
Protect integrity, authenticity, and confidentiality of records in accordance with established procedures.
Facilitating correspondence and communication including preparing briefings, memos, and correspondence with minimal oversight, as well as accurately compose and prepare effective correspondence and reports.
Maintaining awareness of and competence in headquarters initiatives for communication and information sharing.
Maintaining attention to detail in a multi-project, teamwork environment, with potential frequent interruptions, with competing needs requiring clear understanding of prioritization.
Ability to exercise mature judgment and make independent decisions in accordance with established policies, rules and procedures.
Ability to work in a team environment; interacting with a range of federal and contractor staff
Working with W80-4 M&O contractors, on behalf of the Federal Program Office, to oversee deliverables and actions due to the W80-4 Deputy Program Managers.
Required Experience/Qualifications:
Active DoD TS and/or DOE Q clearance required.
Minimum of 5-7 years of related experience required.
Minimum of 5-7 years of experience working in classified and unclassified environments.
Excellent written and verbal communication skills, with demonstrated experience developing briefings.
Must possess demonstrated professionalism, customer service focus, strong organizational and interpersonal skills.
Proficiency in the Microsoft Office suite (MS Word, MS PowerPoint, Teams, Outlook, and MS Excel) with particular emphasis on word processing, presentation, and spreadsheet applications.
Proficiency in Adobe Acrobat Pro and WebEx meeting management and execution.
Experience with administering security processes that ensured security and integrity of classified systems, hardware and data in accordance with established procedures.
Preferred Qualifications
Related experience in a government, DOE, or military office.
Bachelor’s degree in a related field.
Nuclear weapons program experience.
Interagency experience.
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We value and support the well-being and mobility of our employees with competitive benefit packages, complementary e-learning training, work-life flexibility, an exciting External Referral Program, and a diverse, inclusive and ethical work place. In fact, in 2020, Leidos was ranked as one of the “World's Most Ethical Companies” by the Ethisphere Institute for the third consecutive year.