Administrative Assistant- Marketing Assistant

Administrative Assistant- Marketing Assistant – New York, NY

Chubb is the world’s largest publicly traded property and casualty insurer. With operations in 54 countries, Chubb provides commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance and life insurance to a diverse group of clients. The company is distinguished by its extensive product and service offerings, broad distribution capabilities, exceptional financial strength, underwriting excellence, superior claims handling expertise and local operations globally.

The Chubb organization seeks an individual with strong administrative expertise to join us as a marketing assistant.

KEY OBJECTIVE:

This role, located in New York City, will provide the successful candidate the opportunity to perform marketing administrative duties for the New York Regional Marketing Manager.

MAJOR DUTIES & RESPONSIBILITIES:
Ideal candidates will possess:

• Provide Administrative support to the NY Region leadership team through managing schedules, arranging travel, providing necessary reports for meetings and reviewing & screening correspondence.
• Prepare and distribute monthly results to all appointed agents on contingency agreements.
• Prepare and distribute quarterly financial results to all appointed agents not on contingency agreements.
• Maintain agency contact information.
• Process and track regional leadership team’s Travel & Expense reports.
• Ability to learn, utilize and demonstrate proficiency at multiple Chubb management reporting systems
• Maintain accurate and complete agency, meeting and subject files.
• Work with agency services to ensure agency codes, licensing, producer agreements, agency transfers and commissions are accurate in Agency Management System.
• Prepare /create presentations, reports, letters, announcements, exhibits, etc. in a clear and concise manner with minimal editing required by the regional leadership team.
• A mastery of Microsoft Office, especially in preparing presentations in PowerPoint and generating reports from multiple data sources in Excel

• An ability to establish, maintain and update files
• The decorum to screen phone calls and visitors; re-routing callers to other departments when necessary
• A history of maintaining records, statistics, and reports regarding personnel changes, etc.
• The commitment to administer programs, projects, and/or processes specific to the operating unit served
• An ability to organize executive travel, meetings, staff functions and recurring business events
• Utmost professionalism and confidentiality
• A proven track record in supporting the objectives of a senior executive(s)
• Superior communication skills
• A keen ability to multitask and demonstration of exceptional organizational skills
• Corporate poise, polish and presence
• Displayed ability to interact effectively and efficiently with all levels of the organization
• An ability to anticipate the business needs both on a routine and a per case basis
• A high level of accessibility
• Independent decision making ability

• 5 to 7 years of demonstrated competence in a administrative assistant functions
• High degree of professionalism and a demonstrated ability to handle confidential information
• Displayed ability to take initiative and foresight to anticipate needs
• Self-starter with a can-do attitude able to manage in a fast-paced environment
• Ability to deal with shifting priorities
• Demonstrated ability to work independently with limited supervision
• Strong time management, planning, budgeting and organizing skills.
• Proven ability in planning, prioritizing, and organizing diverse workload
• Strong analytical skills
• Attention to detail and accuracy in process and results
• Proficient in Word, Excel, Power Point
• Excellent customer service skills
• Strong verbal and written communication skills
• Effective interpersonal skills