Administrative Assistant, International Accident & Health

Chubb is the world’s largest publicly traded Property and Casualty insurer. With operations in 54 countries, Chubb provides commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance, and life insurance to a diverse group of clients. The company is distinguished by its extensive product and service offerings, broad distribution capabilities, exceptional financial strength, underwriting excellence, superior claims handling expertise and local operations globally.

Scope of Work

Administrative Assistant role providing administrative support to 3-4 Senior Vice Presidents and back-up for others on the executive floor in New York City. Requires a highly skilled individual who can manage complex calendars, global travel schedules, expense reimbursements, ad hoc administrative assignments, and a very busy office. Individual needs to be high energy, able to manage relationships at all levels of the organization, flexible, and collaborative.

Responsibilities

• Manage calendars; Schedule internal and external meetings and organize conferences
• Coordinate complex international travel arrangements; Prepare detailed travel itineraries, coordinate commercial flights, dining, and ground transportation
• Process expense reports; Reconcile and track monthly credit card statements and expenditures
• Prepare and process visa applications for international travel
• Perform administrative analyses which require a considerable degree of independent decision making
• Establish, maintain, and update filing system for the department
• Create, edit, and proofread correspondence
• Review and respond to emails, filing and forwarding, as appropriate
• Screen phone calls and visitors
• Create presentations in PowerPoint and Word
• Create spreadsheets and do basic analysis using Excel
• Administer programs, projects, and/or processes as assigned, including:

• Occasional event management
• Support administrative functions for Underwriting Audits, including scheduling, co-ordination data capture, running reports and tracking status of action items.
• Support admin functions for Underwriting Authority maintenance, training materials and other projects, as needed

• Support other team members, as needed