Administrative Assistant

Who we want:

Meticulous documenters. Detail-oriented people who enjoy maintaining meticulous documentation of reports, metrics, proposals, and presentations.

Relationship-builders. Create genuine, trusting relationships with internal team members, business partners, and leadership through strong interpersonal skills enabling collaboration and influence others to achieve results.

Organized communicators. Highly organized with strong attention to detail and ability to clearly communicate detail with business partners.

What you will do:

The administrative assistant will provide general administrative support to a department or group of professionals. Exercises considerable discretion and independent judgment and is capable of analyzing complex information requests and determining complex trends.

• Provide administrative support to the executive(s) and the organization, including meeting planning, travel arrangements and other administrative support functions.
• Perform administrative support duties
• Assignments involve work of a confidential and/or complex nature, necessitating exposure to sensitive information and contacts, thereby requiring considerable discretion, judgment, tact and diplomacy
• Serves as the primary point of contact for communication on all matters pertaining to the executive(s)
• Oversees and coordinates the day-to-day activities, to include the following:
• Scheduling and prioritizing work assignments
• Managing calendar, scheduling meetings and teleconferences
• Preparing travel and meeting arrangements (domestic and international)
• Preparing documents (e.g., agendas) and power point presentations
• Preparing expense reports and spreadsheets
• Managing expected deliverables from the organization (e.g., Business Reviews, presentations, etc.)
• Maintaining historical records and filing system for the executive(s)
• Performs miscellaneous job-related duties as assigned,

What You Need:

• High School Diploma required, Bachelor's degree preferred
• 2+ years providing administrative support including calendar, expense, and travel management.
• Meeting / Event Planning
• Demonstrated proficiency in using Microsoft Office Suite technology, including complex document creation, spreadsheet creation, and presentation creation.
• Demonstrated proficiency in e-mail and calendaring systems, preferring Outlook proficiency.
• Detail orientation (e.g., calendar support across multiple time zones).
• Ability to take proactive initiative, learn new concepts/processes, and improve current processes.
• Ability to provide rapid, accurate response to confidential/sensitive requests and to routinely handle confidential information.
• Critical thinking skills preferred.
• Ability to prioritize multiple simultaneous deliverables and work in a demanding environment.
• Must be able to understand and work within complex interdivisional procedures and executive schedules.
• Demonstrated interpersonal, oral, and written communication skills
• Must be an outstanding communicator.

What We Offer:

• A winning team driven to achieve our mission and deliver remarkable results
• Quality products that improve the lives of customers and patients
• Ability to discover your strengths, follow your passion and own your own career