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Job Details


Administrative Assistant ( R-00073004 )

Clerical and Administrative

Administrative Assistant

Yearly

No

Arlington, Virginia, United States

Description

Job Description:

The Leidos Defense Group is looking for candidate to fill an Administrative Assistant position supporting the AFNCR IT Services program in National Military Command Center at The Pentagon in Arlington, VA. The Administrative Assistant will manage activities contributing to the successful execution of Air Force National Capitol Region Information Technology Services program.

This position requires an experienced person with demonstrated office management expertise, superior professional demeanor, and the ability to learn and accomplish a wide variety of day-to-day responsibilities that ensure program success. Key attributes include initiative, attention to detail as well as critical thinking to identify and prioritize actions to assist the federal program managers to be successful in achieving program goals. Ability to work in professional manner with a variety of teams supporting the organization a must.

Responsibilities:

  • Using advanced computer skills including information management, using and managing data, setting up and troubleshooting electronic processes to streamline procedures.

  • Managing and scheduling meetings and action tracking for a variety of groups and technical support teams.

  • Arranging classified and unclassified conferences and meetings.

  • Scheduling, arranging and hosting virtual meetings on Teams, WebEx and other platforms.

  • Assisting Federal staff to prepare briefings, uploading materials and slides for meetings.

  • Working with Federal and contract staff to oversee on-time, quality deliverables and project action tracking.

  • Assist with reviewing and compiling program execution metrics using Excel and PowerPoint.

  • Managing a wide range of management and administrative duties (travel, calendars. correspondence, organization charts, telephone lists) in support of the office.

  • Managing classified and unclassified document within AFNCR NMCC SharePoint Portal.

  • Managing physical security of classified safe and administering security procedures for access to controlled areas.

  • Protect integrity, authenticity, and confidentiality of records in accordance with established procedures.

  • Facilitating correspondence and communication including preparing briefings, memos, and correspondence with minimal oversight, as well as accurately compose and prepare effective correspondence and reports.

  • Maintaining awareness of and competence in headquarters initiatives for communication and information sharing.

  • Maintaining attention to detail in a multi-project, teamwork environment, with potential frequent interruptions, with competing needs requiring clear understanding of prioritization.

  • Ability to exercise mature judgment and make independent decisions in accordance with established policies, rules and procedures.

  • Ability to work in a team environment; interacting with a range of federal and contractor staff


Required Experience/Qualifications:

  • Active DoD Top Secret clearance.

  • Minimum of 3+ years of related experience required.

  • Experience working in classified and unclassified environments.

  • Excellent written and verbal communication skills, with demonstrated experience developing briefings.

  • Familiar with military documentation and correspondence

  • Must possess demonstrated professionalism, customer service focus, strong organizational and interpersonal skills.

  • Proficiency in the Microsoft Office suite (MS Word, MS PowerPoint, Teams, Outlook, and MS Excel) with particular emphasis on word processing, presentation, and spreadsheet applications.

  • Proficiency in Adobe Acrobat Pro and WebEx meeting management and execution.

  • Experience with administering security processes that ensured security and integrity of classified systems, hardware and data in accordance with established procedures.


Preferred Qualifications:

  • Related experience in a government, DOE, or military office.

  • Bachelor’s degree in a related field.

  • Interagency experience.


Pay Range: