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Job Details

American Water Works Co Inc

Contracts Specialist - Military Services Group (101663)

Engineering and Architecture

Entry-Level Drafting Specialist



Camden, New Jersey, United States

Diversity of backgrounds, ideas, thoughts, and experiences is vital to our culture and the way we do business. Creating an environment where differences are embraced and where every person feels engaged and included makes us safer, stronger, and more successful.

With a history dating back to 1886, American Water (NYSE:AWK) is the largest and most geographically diverse U.S. publicly traded water and wastewater utility company. The company employs more than 6,500 dedicated professionals who provide regulated and regulated-like drinking water and wastewater services to an estimated 14 million people in 25 states. American Water provides safe, clean, affordable and reliable water services to our customers to help keep their lives flowing. For more information, visit and follow American Water on Twitter, Facebook and LinkedIn.

PLEASE NOTE: In order for American Water to evaluate decisions about new regulations, reintegration, and safe operating practices, all employees are required to report their vaccination status.

Primary Role

The Contracts Specialist has primary responsibility for development of sub-contracts associated with Military Services Group (MSG) Prime Contracts, for ensuring the MSG Procurement Policy and the related Contract Administration Process are followed efficiently and consistently throughout the MSG, and for coordinating with all affected MSG departments.

Key Accountabilities
  • Proactively develop and manage processes and practices that support the MSG Procurement Policy, including the activities associated with developing subcontract agreements.
  • Manage the approval of subcontract agreements and associated Task Orders, Change Orders, Statements of Work or other relevant documents, coordinating as appropriate with AWE Legal Counsel, Capital Managers, Engineers, and Finance Departments of MSG.
  • Ensure Company properly enters into all subcontracts in accordance with the Delegation of Authority, the Code of Ethics and other applicable policies and practices.
  • Assist business unit in managing Contract Administration Process.
  • Responsible for monitoring compliance with, and consistent application of Contract Administration Practices.
  • Manage MSG’s vendor database within ContraXX, including issuance of the vendor data packet, uploading of vendor data, and tracking key renewable items such as insurance, DFARS requirements, and other company requirements.
  • Other duties as assigned
  • Good understanding of the technical aspects of competitive bidding
  • Proven track record in a competitive environment
  • Excellent project management skills
  • Good communication skills both written & oral
  • Knowledge of tracking/project management software
  • Must have ability to interact with a diverse range of individuals and possess excellent functional / technical skills
  • Proficient in MS Office especially Excel, Word, Access.
  • Good research, critical thinking, analytical, & interpretive skills.
  • Ability to work on multiple projects simultaneously
  • Strong time management skills to ensure deadlines are met without compromising on quality of work performed
  • Self-starter, creative problem solver, persuasive and thorough, and strong team player
  • Ability to work independently (with minimum supervision), multi-task and have a collaborative work style with a strong desire to work in a dynamic, fast paced environment that requires flexibility and ability to manage multiple priorities
  • Well organized with strong attention to detail, effective written and verbal communication skills
  • Ability to work independently (with minimum supervision), multi-task and have a collaborative work style with a strong desire to work in a dynamic, fast paced environment that requires flexibility and ability to manage multiple priorities
  • Strong data analysis, problem identification and resolution skills
  • Collaboration with cross functional departments
  • Knowledge of general corporate governance
  • Knowledge of preparation of standard procurement documents including subcontracts.
  • Bachelor’s degree from an accredited college or university with a degree in a business discipline (or related field).
  • Additional qualifying experience may be substituted for the degree on a year for year basis.
  • Minimum of 5 yrs. of contracts experience with emphasis on analytics and reporting.
  • Experience with common industry business requirements tools, with water and/or wastewater utility experience preferred.
  • Demonstrated track record of successfully developing business process changes and configuring business applications.
Travel Requirements
  • 10%
  • Champions safety
  • Collaborates
  • Cultivates innovation
  • Customer obsessed
  • Drives Results
  • Nimble learning

Join American Water...We Keep Life Flowing

American Water is firmly committed to Equal Employment Opportunity (EEO) and prohibits employment discrimination for employees and applicants based on his or her age, race, color, pregnancy, gender, gender identity, sexual orientation, national origin, religion, marital status, citizenship, or because they are an individual with a disability, protected veteran or other status protected by federal, state, and local laws.