Specialist Contract Administrator

Job Description

Our Sourcing team partner with the business to ensure efficient acquisition of goods and services that enables the commercialization of our medicines, vaccines and Animal Health products. We collaborate internationally and are grouped into center-led categories and regional operating teams.

Role Description:

One of the core functions of the Global Sourcing Management Group (GSMG) is to conduct effective sourcing work for our Company by executing our end-to-end sourcing process. This includes working with the business stakeholder to understand the needed goods or services, identifying the viable suppliers, conducting the evaluation process via RFX steps, selecting the final suppliers, and then completing the negotiation and formal contracting work. The Global Sourcing and Contracting (GSC) team sits within the Business Operations organization of GSMG and is responsible for executing the GSMG S&C work.

The Contract Administrator executes administrative contract management activities such as setting up records in Ariba, performing triage, managing contract execution, contract storage and repository maintenance and, supplier contract maintenance, extensions, and terminations

Responsibilities:

• Review contract and check for completeness, following up with business users for further information where necessary

• Generate contract workspace (CW), ensure all appropriate risk checks and approvals are obtained

• Triage requests based on triaging instructions

• Arrange for necessary approvals and signatures to finalize contract

• Ensure contracts are stored in Ariba system

• Facilitate Purchase Orders

• Able to operationalize contracts including extracting metadata, ensuring accurate supplier information and status, and enabling purchase orders

• Check workflow daily for tasks assigned and redirect work items as appropriate

• Help business structure contract request and confirm appropriate information is gathered accurately

• High focus on delivering excellence to GSMG / Stakeholders / Legal to enable value creation

• Continuously work with stakeholders / procurement / legal to understand and escalate their needs as needed

• Able to track and report contract metadata extraction

Required:

• Bachelor’s Degree in Business, Finance, Law or related field

Experience:

• Minimum of two (2) years in a contract administrator or relevant role

• Familiarity with transaction structures and an understanding of key contractual terms

• Experience in preparing and reviewing contracts/legal documents and processing them for Legal/SME review, approvals and signature, either manually or using CLM software

• Experience with extracting key metadata from executed contracts and processing documents for storage/archiving

• Experience with contract management software and workflow management tools. Familiarity with Ariba Contract Workspace (CW), SAP, Appian vendor management and/or ServiceNow would be a plus

• Experience working on Microsoft applications like PowerPoint, Excel, etc.

Preferred:

• Fluent in French

Our Support Functions deliver services and make recommendations about ways to enhance our workplace and the culture of our organization. Our Support Functions include HR, Finance, Information Technology, Legal, Procurement, Administration, Facilities and Security.

Who we are …

We are known as Merck & Co., Inc., Rahway, New Jersey, USA in the United States and Canada and MSD everywhere else. For more than a century, we have been inventing for life, bringing forward medicines and vaccines for many of the world's most challenging diseases. Today, our company continues to be at the forefront of research to deliver innovative health solutions and advance the prevention and treatment of diseases that threaten people and animals around the world.

What we look for …

Imagine getting up in the morning for a job as important as helping to save and improve lives around the world. Here, you have that opportunity. You can put your empathy, creativity, digital mastery, or scientific genius to work in collaboration with a diverse group of colleagues who pursue and bring hope to countless people who are battling some of the most challenging diseases of our time. Our team is constantly evolving, so if you are among the intellectually curious, join us—and start making your impact today.

NOTICE FOR INTERNAL APPLICANTS

In accordance with Managers' Policy - Job Posting and Employee Placement, all employees subject to this policy are required to have a minimum of twelve (12) months of service in current position prior to applying for open positions.

If you have been offered a separation benefits package but have not yet reached your separation date and are offered a position within the salary and geographical parameters as set forth in the Summary Plan Description (SPD) of your separation package, then you are no longer eligible for your separation benefits package. To discuss in more detail, please contact your HRBP or Talent Acquisition Advisor.

GSMG

Residents of Colorado

Click here to request this role’s pay range.

For positions located in the United States and Puerto Rico – Subject to applicable law, all new hires (including internal transfers) must demonstrate that they are fully vaccinated against COVID-19 or that they qualify for a medical or religious exemption to this vaccination requirement. New hires (including internal transfers) to a position that, as determined by the Company, requires routine collaboration with external stakeholders (such as roles in health services or customer-facing commercial or research-based roles) (“Customer-Facing Role”) who are not vaccinated must qualify for a medical or religious exemption and be in a position that the Company determines can accommodate unvaccinated employees without causing an undue burden to business operations. If, following dialog with the candidate as appropriate, it is determined that the candidate either a) does not qualify for a religious or medical exemption or, b) for candidates applying for Customer-Facing roles, it is determined that allowing the candidate to work without vaccination would cause an undue burden to the Company, the candidate will be ineligible for hire or transfer, or any offer of employment or transfer (if applicable) will be revoked. Please note that notwithstanding the approval of any reasonable accommodation, the Company reserves the right to monitor, modify, or revoke any such accommodation if it is determined, following dialog with the employee, that the accommodation is no longer effective or results in an undue burden to the Company.

Current Employees apply HERE

Current Contingent Workers apply HERE

US and Puerto Rico Residents Only:

Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.

For more information about personal rights under Equal Employment Opportunity, visit:

EEOC Know Your Rights

EEOC GINA Supplement​

Pay Transparency Nondiscrimination

We are proud to be a company that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively. We are an equal opportunity employer, committed to fostering an inclusive and diverse workplace.

Under New York City, Washington State and California State law, the Company is required to provide a reasonable estimate of the salary range for this job. Final determinations with respect to salary will take into account a number of factors, which may include, but not be limited to the primary work location and the chosen candidate’s relevant skills, experience, and education.

Expected salary range:

For Washington State Jobs, a summary of benefits is listed here.

Learn more about your rights, including under California, Colorado and other US State Acts

Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status:

Relocation:

VISA Sponsorship:

Travel Requirements:

Flexible Work Arrangements:

Shift:

Valid Driving License:

Hazardous Material(s):

Number of Openings:

Requisition ID:R209590