Executive Associate

At Bristol Myers Squibb, we are inspired by a single vision – transforming patients’ lives through science. In oncology, hematology, immunology and cardiovascular disease – and one of the most diverse and promising pipelines in the industry – each of our passionate colleagues contribute to innovations that drive meaningful change. We bring a human touch to every treatment we pioneer. Join us and make a difference.

The Executive Associate, Worldwide Medical Oncology will support the VP Head, WW Medical Oncology Early Assets & Biomarkers and Head, WW Medical – Early Transition Oncology including team members. We are looking for a dynamic, performance driven, well-organized and flexible individual who thrives in a fast-paced environment. This individual must be able to work independently and make decisions on behalf of manager in regard to: calendar and travel events, as well as understand how to work professionally with matrix teams.

Key Responsibilities

• Perform highly diverse and complex administrative functions, including but not limited to proactive calendar management, domestic and international travel arrangements, expense reports and ability to work with HR as well as prepare submissions of SOW’s and PO’s.
• Anticipate needs of manager and/or team, and take appropriate steps to produce desired outcome with minimal assistance from supervisor with accuracy and efficiency to meet all deadlines
• Interface in a professional manner with senior executives and matrix team members, handle confidential information with discretion and demonstrate diplomacy and excellent judgment in dealing with sensitive situations
• Assist with the scheduling of MMT meetings and taking meeting minutes
• Anticipate key issues and implement action plans based on changing priorities and commitments. Be able and willing to adapt to constant change and have the ability to quickly course correct when necessary
• Exhibit a positive work attitude, high productivity and a collaborative approach with other employees across an international environment
• Prioritize activities and take action based on an understanding of department objectives, customer needs and BMS business strategies

Qualifications:

• High School diploma. Some college preferred
• 3 years experience as an executive associate, 7 years of administrative related experience; prior BMS and Executive Associate Experience preferred
• Candidate must possess strong interpersonal skills in dealing with all levels of management internally and externally
• Strong communication skills including excellent verbal and written skills
• Proven ability to handle sensitive information with confidentiality, discretion and good judgment
• Candidate must have experience acting as lead to administrative assistant(s)
• Must possess the ability to take initiative and adapt to frequently changing priorities
• Ability to work and think independently with the ability to analyze and solve complex problems with excellent judgment and provide high quality work with attention to detail
• Proactive, solution-oriented approach to collaboration with strong decision-making capability in order to guide assigned projects to successful conclusions
• In depth knowledge of company internal systems, policies and procedures
• Candidate must be proficient in Microsoft Office, Outlook, Concur, SAP, Ariba, SharePoint and Workday

Around the world, we are passionate about making an impact on the lives of patients with serious diseases. Empowered to apply our individual talents and diverse perspectives in an inclusive culture, our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives.

Physical presence at the BMS worksite or physical presence in the field is an essential job function of this role which the Company deems critical to collaboration, innovation, productivity, employee well-being and engagement, and enhances the Company culture.

To protect the safety of our workforce, customers, patients and communities, the policy of the Company requires all employees and workers in the U.S. and Puerto Rico to be fully vaccinated against COVID-19, unless they have received an exception based on an approved request for a medical or religious reasonable accommodation. Therefore, all BMS applicants seeking a role located in the U.S. and Puerto Rico must confirm that they have already received or are willing to receive the full COVID-19 vaccination by their start date as a qualification of the role and condition of employment. This requirement is subject to state and local law restrictions and may not be applicable to employees working in certain jurisdictions such as Montana. This requirement is also subject to discussions with collective bargaining representatives in the U.S.

Our company is committed to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace adjustments and ongoing support in their roles. Applicants can request an approval of accommodation prior to accepting a job offer. If you require reasonable accommodation in completing this application or if you are applying to a role based in the U.S. or Puerto Rico and you believe that you are unable to receive a COVID-19 vaccine due to a medical condition or sincerely held religious belief, during or any part of the recruitment process, please direct your inquiries to adastaffingsupport@bms.com. Visit careers.bms.com/eeo-accessibility to access our complete Equal Employment Opportunity statement.

Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.