Executive Associate II
At Bristol Myers Squibb, we are inspired by a single vision – transforming patients’ lives through science. In oncology, hematology, immunology and cardiovascular disease – and one of the most diverse and promising pipelines in the industry – each of our passionate colleagues contribute to innovations that drive meaningful change. We bring a human touch to every treatment we pioneer. Join us and make a difference.
The Executive Associate position provides administrative support to the VP of External Opportunity Assessments and Evaluations, Oncology, and its team members. Performs highly diverse administrative and project focused duties, which by nature of the position may involve high level contacts and exposure to confidential material necessitating the use of tact, diplomacy, discretion, and judgment. The candidate must have proven skills in prioritizing and multi-tasking, as well as the ability to remain poised and focused in a fast-paced working environment.
Responsibilities (include but not limited to)
Making domestic and international travel arrangements.
Preparing expense reports.
Assist team in planning and hosting effective and efficient team meetings.
Screen incoming telephone calls and visitors.
Independently researches more complex inquiries and responds or escalates inquiry, recommending solutions as appropriate.
Support various departmental related projects as needed.
Maintain and organize office operations and procedures such as filing system, expense reports, requisition of supplies, and other administration services.
Prioritizes activities and takes action based on an understanding of departmental objectives and business needs.
Desired Background and Experience
High School degree, some college or degree desirable.
8 years administrative or comparable experience with a minimum of 2-3 years experience as an Executive Associate. Prior BMS Experience preferred.
Proficient with Microsoft Suite (Outlook, Word, Excel, PowerPoint).
Knowledge of BMS Systems and Processes: Concur Travel and T&E, Ariba/SAP, Sharepoint, myBMS, eTime, Room Scheduler.
Demonstrates ability to prioritize, pro-actively work independently and collaboratively with other administrative assistants/external partners, across organizational levels, functions, and supports business needs across different time-zones and during periods of heavy workload.
Ability to multi-task and adapt quickly to competing priorities while remaining focused.
Successful candidate must be able to learn new tools and systems in an ever-evolving environment
Exhibits a positive work attitude, and high productivity.
The expectation of all administrative assistants within the Oncology Development Center is that of true collaboration and partnership to ensure business needs/goals are met. Also required to provide back-up support as needed to cover planned (e.g., vacations) as well as unplanned (e.g., emergencies, etc.) absences.
This position will be based in the Princeton, NJ area.
Around the world, we are passionate about making an impact on the lives of patients with serious diseases. Empowered to apply our individual talents and diverse perspectives in an inclusive culture, our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.
Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives.
Physical presence at the BMS worksite or physical presence in the field is an essential job function of this role which the Company deems critical to collaboration, innovation, productivity, employee well-being and engagement, and enhances the Company culture.
To protect the safety of our workforce, customers, patients and communities, the policy of the Company requires all employees and workers in the U.S. and Puerto Rico to be fully vaccinated against COVID-19, unless they have received an exception based on an approved request for a medical or religious reasonable accommodation. Therefore, all BMS applicants seeking a role located in the U.S. and Puerto Rico must confirm that they have already received or are willing to receive the full COVID-19 vaccination by their start date as a qualification of the role and condition of employment. This requirement is subject to state and local law restrictions and may not be applicable to employees working in certain jurisdictions such as Montana. This requirement is also subject to discussions with collective bargaining representatives in the U.S.
Our company is committed to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace adjustments and ongoing support in their roles. Applicants can request an approval of accommodation prior to accepting a job offer. If you require reasonable accommodation in completing this application or if you are applying to a role based in the U.S. or Puerto Rico and you believe that you are unable to receive a COVID-19 vaccine due to a medical condition or sincerely held religious belief, during or any part of the recruitment process, please direct your inquiries to firstname.lastname@example.org. Visit careers.bms.com/eeo-accessibility to access our complete Equal Employment Opportunity statement.
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