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Job Details


Executive Administrative Assistant

Executive

Executive Director

No

Beachwood, Ohio, United States

Eaton’s AER Aerospace Group division is currently seeking a Executive Administrative Assistant. This is a full time role (Monday-Friday 8A-5P) based at our Beachwood, OH headquarters. Hybrid-remote work is available for this opening (2 days from home each week).

The expected annual salary range for this role is $63749.97 - $93499.96 a year.

Please note the salary information shown above is a general guideline only. Salaries are based upon candidate skills, experience, and qualifications, as well as market and business considerations.

What you’ll do:

This position serves as the primary point of contact for the VP of Finance and the VP of Sales Strategy and Marketing for the Eaton Aerospace Group. This position will provide value-added administrative support for the functions utilizing previous experience, strong problem-solving ability, balanced judgment, and communication skills. Administrative support can include but is not restricted to presentation preparation, data analysis, meeting scheduling and arranging, preparation and issuance of monthly status reports, booking and coordinating meeting and travel arrangements and any administration associated with key initiatives. The position will interact locally and internationally with Corporate, Divisions and functions.

Job Responsibilities

  • Exhibits professional communication style in person and over the phone when dealing with internal Executives, and members of numerous outside organizations.
  • Supports the preparation of presentations for all meetings including gathering the necessary data to complete the task through multiple avenues in the organization.
  • Leads the coordination of management meetings and completes all preparations for meeting arrangements.
  • Provides coordination and booking of travel arranging including travel arrangements for visiting guests, customers and clients.
  • Manages internal and external correspondence including scanning and filing as necessary.
  • Maintains effective working relationships with all internal/external employees as well as external customers and clients.
  • Provides administrative support including preparation, reconciliation and filing of T&E reports, scanning and filing of correspondence.
  • Demonstrates a high sense of urgency and ability to act independently during
  • completion of tasks.
  • Shares responsibility of general office operations with other administrative assistants and supports other duties as assigned.

Qualifications:

Required:

  • High school diploma or GED
  • 5+ years of administrative experience
  • Must be legally authorized to work in the United States without company sponsorship, now or in the future.
  • No relocation benefit is being offered for this position. Only candidates within a 50-mile radius of Beachwood, OH will be considered. Active-Duty Military Service member candidates are exempt from the geographical area limitation.

Preferred Qualifications

  • College degree; Executive admin experience, experience in Aerospace or manufacturing industries
  • 7+ years of administrative experience
  • Proficient in Microsoft Office applications including Outlook, Word, PowerPoint, Excel, etc.
  • Strong written and verbal communication skills, analytical ability and excellent interpersonal skills
  • Ability to work effectively independently and within a team, and thrive in a fast-paced environment
  • High degree of confidentiality, discretion, quality and professionalism
  • Exhibits high degree of reliability and trustworthiness with an ethical approach
  • Highly flexible and proactive in order to perform a variety of important sometimes urgent, confidential, and complex tasks with constantly shifting priorities
  • Effective in working with people at all levels of the organization as well as external contacts, customers, suppliers, etc.

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We know that good benefit programs are important to employees and their families. Eaton provides various Health and Welfare benefits as well as Retirement benefits, and several programs that provide for paid and unpaid time away from work. Click here (https://www.eaton.com/content/dam/eaton/company/careers/US%20Benefits%20updated%2010.24.22.pdf) for more detail: Eaton Benefits Overview. Please note that specific programs and options available to an employee may depend on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.