Executive Admins-TS/SCI REQUIRED ( R-00065371 )
Are you ready to join the mission to innovate and modernize how we support our nation’s Veterans around the globe with world class technology?
The BEST and BRIGHTEST come to #TeamLeidos, where we take pride in making a difference with every key stroke! You will enjoy great benefits, excellent PTO packages, 10 Paid Federal Holidays, Flexible Schedules, Unlimited Education/Certification Opportunities and Training Support, Paid Parental Leave, Paid Disability Leave, Safe Work Environments AND an incredible internal/external referral bonus program that rewards you for knowing and sharing great talent with us!! We can also help if you are interested in obtaining a government Security Clearance and don’t know where to start?
Leidos is seeking qualified candidates for Executive Admin positions at a variety of levels to support a government customer in the St. Louis, MO and Springfield, VA markets upon award. An ACTIVE TS/SCI level security clearance is required to be considered. These positions require highly experienced administrative support and will be expected to offer a combination of proven experience and expertise to independently support a customer office with a broad range of administrative activities. Qualified candidates will be able to independently accomplish demanding and challenging administrative tasks that are routine and involve high levels of complexity and will need to be able to handle multiple tasks with competing priorities.
WHAT YOU WILL NEED TO SUCCEED:
Bachelor’s Degree with a minimum of 2-4 years administrative experience, Associate’s Degree and a minimum of 4-6 years administrative experience or High School Diploma and minimum of 6-8 years Administrative experience, depending on level of opening.
Active TS/SCI level security clearance is a hard requirement to be considered.
Proven experience as an administrative assistant supporting administrative requirements at the mid- to upper management levels of an office is a must
Independently anticipate and provide responsive administrative support to facilitate completion of all organizational mission requirements. This will require executing a broad range of administrative responsibilities with some tasks occurring routinely and/or on an “ad hoc” basis per real-time needs of the office.
Provide the office with a centralized source of administrative expertise and guidance, which ultimately affects the success of the mission.
Independently apply mature and objective judgment to determine best approach and course of action to take in both routine and non-routine administrative situations. This will require accurately interpreting and adapting guidelines, policies, precedents and practices that are not always completely applicable to a changing situation.
Support office discussions regarding the organization’s administrative business rhythms and contribute recommendations as necessary. Specifically advise office leadership and management on the administrative implications of additions, deletions, or changes to the varied functions of the organization.
Prepare special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence and other offices, etc. under general directives with minimum assistance and/or guidance.
Create workbooks (e.g., read-ahead, staffing, continuity, standard operating procedures) for leadership planning and/or to support execution of leadership responsibilities and office administrative business rhythms.
Support the office with development of guidance, procedures and/or policies relative to facilitating administrative activities of the organization. These functions may include training/travel budgets, suspense systems, space planning, personnel management, record management, logistics support, asset tracking, etc.
Assist subordinate administrative assistants on new procedures; request information needed from the subordinate offices for periodic or special conference, reports, inquiries, etc.
Strong teaming and collaboration skills that foster office unity and cohesiveness in support of completing office administrative requirements.
Capable of independently handling a large, complex workload, effectively coordinating multiple resources, and multi-tasking in a fast-paced environment having competing priorities.
Excellent communication skills both verbally and written with the ability to:
Articulate and exchange information (i.e., requirements, actions, needs, status, etc.) in a professional tone and attitude to achieve efficient business rhythms; and
Produce professionally written emails, letters, documents, and other material that is succinct, coherent, uses proper tone, demonstrates proper grammatical use of the English language, and presents proper format/form per established corporate/office guidance.
Experience with the Defense Travel System (DTS), knowledge of the Federal Travel Regulation (FTR) and Joint Travel Regulation (JTR)
HOW TO STAND OUT IN THE CROWD:
Prior DOD and/or NGA experience working in a related field.
Prior experience working with the military and understanding of the services.
Proficient working knowledge of the following applications:
NGA Central Electronic Routing and Tasking System (N-CERTS)
Management and Execution Tracker (MET)
Ability to schedule, coordinate, set-up, and operate NGA Video Teleconference (VTC) equipment
Overseeing office spend plans for travel, supplies and awards.
Prior experience with presentation techniques
Possesses a working knowledge of the NGA internal coordination and approval processes.
Working knowledge of Access database
Proficient with NGA correspondence manual
Working knowledge of NGA’s Record Management requirements
A working level understanding of NGA corporate processes
Prior experience with the awards and decorations process
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