Finance Officer

Supporting the Most Exciting and Meaningful Missions in the World

Macfadden, part of PAE, provides support to USAID’s Bureau for Humanitarian Assistance (BHA).  BHA leads and coordinates the U.S. Government’s humanitarian assistance efforts overseas in response to natural disasters and protracted crises.  The bureau also supports early recovery efforts that restore and protect basic systems and services and invests in risk reduction programs that prevent or reduce risks associated with chronic and recurrent hazards.  

POSITION SUMMARY:

Macfadden/PAE is currently seeking a qualified candidate to serve as Financial Officer in San Jose, Costa Rica. The Finance Officer will be responsible for the day-to-day accounting and financial operations of Macfadden’s project and oversee some administration functions.

JOB DUTIES AND RESPONSIBILITIES:

• Handle day-to-day petty cash, bookkeeping, cash counts, cash and bank reconciliations, and financial activities.
• Manage all cash transactions, including issue, track and clear operational and travel advances.
• Manage office cash flow and timely replenishment of cash accounts.
• Prepare monthly payroll, social security, and staff income tax and all other regular monthly payments.
• Prepare payment vouchers and other financial documents.
• Ensure that all financial transactions are recorded accurately and promptly.
• Ensure compliance with the client’s and Macfadden’s regulations on all financial, administrative, and procurement activities.
• Maintain a database of vouchers, bank payment instructions and purchase orders.
• Process bills and collect payments for staff personal expenses.
• Coordinate and follow up with program staff regarding program and non-program payments.
• Review budget components of draft Memoranda of Understanding developed by the program staff.
• Ensure copies of all financial records are made and forwarded to relevant staff.
• Prepare and submit monthly and/or quarterly fund requests.
• Prepare monthly financial reports.
• Maintain finance and HR filing systems and ensure regular backup of financial and personnel records.
• Comply with Macfadden’s safety procedures at all times and contribute to building a strong culture of staff safety in the project.

REQUIRED SKILLS AND QUALIFICATIONS:

• Proficiency in Spanish and English Level 4 minimum required, Level 5 preferred.
• Bachelor’s degree or higher in Finance or Accounting.
• At least three years of work experience in accounting and finance, preferably with an International NGO.
• Knowledge of USAID procedures is an advantage.
• Demonstrated financial and accounting skills.
• Strong written and verbal communication skills.
• Excellent organizational and detail-oriented skills.
• Advanced computer skills, specifically in MS Word, Excel, and Outlook.
• Ability to occasionally travel to project activity locations.
• Proven ability to work effectively as a team member.

DESIRED QUALIFICATIONS:

• Proficiency in Spanish and English Level 4 minimum required, Level 5 preferred.
• At least three years of work experience in accounting and finance, preferably with an International NGO.

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

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