Job Details
Amentum
Grants Unit Administrative Assistant
Supporting the Most Exciting and Meaningful Missions in the World
Grants Unit Administrative Assistant
MacFadden, an Amentum company, is seeking an Administrative Assistant to support the Grants Unit (GU) Manager for U.S. Agency for International Development, Bureau for Humanitarian Assistance (USAID/BHA).
KEY ACCOUNTABILITIES & ESSENTIAL FUNCTIONS
- Manage meetings and event scheduling for the GU Manager and Deputy Managers.
- Manage staff vacation calendars.
- Coordinate the collection of staff information and documents requested by Macfadden/Amentum.
- Coordinate information gathering for regular reports.
- Proofread reports and written documents for grammar, punctuation and spelling errors.
- Attend meetings with the GU Manager and record meeting minutes.
- Track incoming and outgoing staff, maintaining organizational charts, directories, and listservs.
- Maintain and update GU google drives and databases.
- Maintain and track GU equipment requests and inventory.
- Manage onboarding administrative processes for new staff.
- Perform other administrative duties as needed.
EDUCATION, EXPERIENCE AND SKILLS
Education:
Bachelor’s degree and one (1) year of experience.
Skills:
Computer proficiency required to include strong applied knowledge MS Office Suite (Word, Outlook, Excel,
PowerPoint, Access) and Google Suite (Gmail, docs, calendar), as well as email and internet applications.
Must be able to excel in a dynamic, fast-paced work environment and be able to effectively shift priorities and multi-task. The candidate must have excellent organizational skills and must be reliable. Must be motivated and committed to customer service. Strong written and oral communication skills required to interface effectively with all levels of staff.
Requirements
Ability to obtain and maintain a US Government issued Secret clearance for the duration of your employment. Only applicants who currently hold an active Secret or higher-level security clearance or who are eligible to receive a Secret security clearance will be considered for this position.
Physical Requirements
While performing the duties of this job, the employee is regularly required to talk, hear, and use hands to finger, handle or feel objects, tools, or controls. The employee is occasionally required to reach with hands and arms. Specific vision abilities required by this job include close vision. The employee must occasionally lift or move up to 25 pounds.
This position description reflects McFadden’s assignment of essential functions; nothing in this job description restricts the Company’s latitude to assign or reassign duties and responsibilities to this job at any time.
Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.
Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.