Job Details
Amentum
Specialized Administrative and Program Support
Amentum is seeking a Specialized Administrative and Program Support located in the Northern Virginia area. The Administrative Assistant assist in administrate duties. Applicants selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information. This is an in-office position, requiring to be on site 5 days a week.
Responsibilities:
Records and file management
Employee in- and out-processing
Assist in managing DOD, DSS, and local office policies and programs
Travel planning Defense Travel System (DTS) - Makes travel arrangements; processes travel expense report forms and checks travel requests, when required.
Conference room coordination
Office equipment and supply inventory maintenance
Government timecard program (DAI) management
Receipt and routing of office mail/correspondence
Management of task management (CATMS) system
Assist in execution of office training program
Responsible for inputting and managing data bases as directed. This task includes support to the Quality Assurance Division in the area of consolidating responses from work product reviews.
Administrative Support to Database Maintenance: The Contractor shall perform routine support to ISFD data maintenance and records reconciliation, as required.
All Hands Meeting and Training Support: The Contractor shall provide administrative support for all hands meetings (managing attendee rosters, correspondence with field elements securing support for logistics requirements, sorting and compiling conference materials, and coordinating/compiling/tracking presentation materials.
Contractor will assist the government in the management of Security Information Management System (SIMS) and/or the Security Educational and Training Awareness (SETA) to collect information and maintain data bases.
Sensitive Compartmented Information (SCI): The Contractor shall provide administrative support, assisting DCSA with the administrative role for SCI accreditations with Defense Intelligence Agency (DIA). Assist in validating Sensitive Compartmented Information Facility (SCIF) Fix Facility Checklist prior to DIA submittal. Assist in validating DCSA SCIF requests. Assist in managing GSA approved safe inventory and their combinations. Assist in Security inspections and Building Risk Assessments.
Operations Security (OPSEC) Program: Contractor shall assist in developing, communicating, and implementing agency OPSEC Program. Contractor shall assist in program reviews by evaluating and assessing the OPSEC program effectiveness (in accordance with (IAW) DCSA Regulation: 25-11) and providing recommendations on their findings.
Contractor shall assist the Security Office Government Lead in gathering, coordinating, and documenting identified agency critical information and supporting the Security Office by implementing protective measures to safeguard agency sensitive unclassified information.
Contractor shall assist the Security Office in employing training and education measures IAW DCSA Regulation 25-11.
Contractor shall support required research and gathered information to assist in identifying critical information, conducting threat analysis, vulnerability analysis, risk assessments and implementing OPSEC countermeasures.
This support shall be located in the National Capital Region providing assistance to the DCSA Security Office for all Field Offices throughout the United States.
Job Requirements:
Active TS/SCI
Bachelor's Degree or equivalent (at a minimum) and two (2) years of experience relating to the requirements. (Substitution of a bachelor’s degree is allowable if the personnel have six years of related work experience in addition to the two years of experience required for this category. For the substitution to be allowable, a total of eight years of experience would be required to meet the minimum requirements for this category.)
Working knowledge of general office procedures.
Fluency in English, both oral and written communication, with knowledge of business communication, including style and format of letters and reports.
Strong typing skills with proficiency in Microsoft applications such as Word, Excel, PDF and PowerPoint.
Strong organizational skills with the ability to manage multiple tasks in a fast-paced environment.
Ability to operate office machinery such as fax and copier machines.
Works independently with good decision-making skills.
Good interpersonal skills with the ability to interact professionally with all levels of employees and customers.
Requires operating application software including word-processing and spreadsheet programs.
Ability to sit for the duration of shift.
Must have the ability to stand/walk for extended periods of time.
May require repetitive motion during work shift.
Ability to lift at least 20 pounds.
Ability to drive with a valid driver’s license
Preferred:
• Intermediate to high proficiency in Microsoft applications, particularly Word, Excel and Outlook
• Familiarity with the Defense Travel System and timekeeping management programs a plus
Work Environment, Physical Demands, and Mental Demands:
This is an in-office position, with no unusual hazards, occasional lifting to 20 pounds, constant sitting while using the computer terminal, constant use of sight abilities while reviewing documents, constant use of speech/hearing abilities for communication, constant mental alertness, must possess planning/organizing skills, and must be able to work under deadlines.
Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.