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Job Details

Subcontract Administrator

Government and Military

Financial Administrator


Alice Springs, Northern Territory, Australia

Job Summary

The Subcontract Administrator is responsible for subcontract administration, procurement, and pricing functions during the pre-award, award, and post-award phases of the procurement process. This includes correspondence, negotiations, subcontract generation, contract closeout, file maintenance, and interaction with multiple technical contract managers and external customers.

The Subcontract Administrator works closely with the Subcontracts Lead, undertaking research and analysis as requested. The position is responsible for the coordination and maintenance of all relevant subcontract documentation and must have excellent organisational and communication skills.


  • Assist in coordinating, developing, and producing procurement documentation such as acquisition plans, source selection plans and evaluation criteria, agreements, profit analyses, statements of work, data submittal requirements, and proposal preparation instructions.
  • Assist in evaluating proposals and quotations, determining offer responsiveness, responsibility, and eligibility for award, and provide support for discussions and negotiations.
  • Compile documentation to establish subcontract files, maintain subcontract files, including monitoring and tracking subcontractor deliverables.
  • Maintain a filing system and be responsible for correspondence on contracts and procurement matters.
  • Responsible for communication and correspondence to and from customers regarding subcontract matters.
  • Provide interpretation of contracts.
  • Review cost proposals, including analysis of solicitation requirements and proposal responses.
  • Undertake subcontract files review in support of applicable audits
  • Ensure compliance with all site environmental health and safety requirements
  • Any other reasonable duties as requested

Minimum Requirements

  • 1 to 2 years – experience in subcontracts management. High level communication skills, detail orientation and the preparation of communications are critical to successful performance.
  • Knowledge and understanding of contract law.
  • Experience with basic contract administration.
  • Working knowledge of word processing, database, spreadsheets, and integrated software applications are required.
  • Certificate IV or,
  • Equivalent demonstrated experience

Field: Subcontracts, Procurement and Contract Management, Business Administration

Preferred Qualifications

  • Degree Qualifications

Field: Subcontracts, Procurement and Contract Management, Business Administration