Financial/Accounting Site Support Analyst

Amentum is seeking a Financial/Accounting Site Support Analyst to join our Operations & Maintenance team in Heredia, Costa Rica. This is an onsite position with occasionally remote ability (after the first 180 days).

The Financial/Accounting Site Support Analyst is responsible for maintaining the accounting & financial records of the site(s) by working with Operations and Procurement team. Analyst is responsible for preparing, reviewing, analyzing, interpreting, and maintaining accounting records for the purpose of giving advice and/or preparing statements and oversee some administration functions. Positions that fall within this job family will function in the field (on the job site).

Essential Responsibilities:

• Prepares, records, analyzes and reports accounting transactions, including coordination and administration of assignments.
• Handle day-to-day petty cash, bookkeeping, cash counts, cash and bank reconciliations, and financial activities.
• Manage all cash transactions, including issue, track, and clear operational and travel advances.
• Manage office cash flow and timely replenishment of cash accounts.
• Process bills and collect payments for staff personal expenses.
• Vendor invoice coding management and processing through OnPoint. Ensure vendor invoices are processed & paid timely utilizing the accounting system (OnPoint) required to produce Client billing data.
• Working with Operations, and Subcontracts on invoicing process to ensure purchasing acquisition, purchase order, and invoice match.
• Responsible for establishing and maintaining accounting policies and controls, fiscal controls and preparing financial reports.
• Works closely with Operations, support financial reporting for the client, and helps maintain financial health of the project.
• Ensure that all financial transactions are recorded accurately and promptly.
• Ensure compliance with the client’s regulations on all financial, administrative, and procurement activities.
• Provides financial support including weekly reviews of site forecast, budget, and assisting the Project Management Office in analyzing variations from budget.
• Provide correct WBS/Project ID coding to Operations and Procurement for PO, On-Demand, or routine and/or special work order processing.
• Endure Costa Rica Front of the House and Back of the House purchase orders are coded correctly.
• Under close supervision, follows established procedures in performing accounting duties of limited scope and complexity requiring professional knowledge of accounting theory and principles.
• Facilitating and compiling monthly accruals for work completed not yet invoiced (coordinating with operations site teams)
• Checks for accuracy as to items ordered and received, quantities and prices and terms for payment.
• Assists in monitoring with labor activities to ensure all hours are appropriately allocated to customer cost accounts.
• Maintain finance and HR filing systems and ensure regular backup of financial and personnel records.
• Prepare and maintain various reports financial tracking (i.e. vendor invoice tracker, special work orders, CCR-contract change request, etc.)
• Perform all other position related duties as assigned or requested.
• Always comply with the company’s safety procedures and contribute to building a strong culture of staff safety in the project.

Minimum Requirements:

• Bachelor’s degree in finance, business administration or demonstrated equivalent.
• 3 – 5 years’ work experience in accounting and finance, preferably with an International NGO.
• Good oral and written communication skills; working knowledge of word-processing and integrated software applications; organizational skills and ability to perform detail-oriented work are required.
• Strong proficiency with Microsoft Office software, particularly MS Excel (including the ability to create performance metrics, charts, etc).
• Strong customer services skills to work with various internal teams and vendors.
• Excellent organizational and detail-oriented skills.
• Experience with FTZ regulations
• Free Zone Status matters including main contact for PROCOMER audit.
• Bilingual Required: English and Spanish (C1/C2 desired)
• New Business/Start Up experience in Costa Rica
• Costa Rican Citizenship required.

Preferred Qualifications:

• Strong Account Payable and workflow acumen
• Experience in both procurement and accounts payable preferred.
• Procurement and work order knowledge
• Costpoint, Cognos, Maximo, Project Accounting, Financial Analysis working knowledge.

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

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