Financial Assistant

Supporting the Most Exciting and Meaningful Missions in the World

The Financial Assistant will support the Financial Management Center (FMC) with payment processing, vendor management, tax processing and other financial tasks, including data entry and file management; monitor and track incoming mail for vendor invoices, and scan and send invoices to the appropriate offices/sections; respond to internal and external requests and answer payment related inquiries from supervisors and other offices/sections; serve as a liaison to vendors for invoice questions or errors, including tracking down correct banking information.

Other responsibilities include coordinating with local couriers and delivery services on any hard-copy vouchers and documents that need to be received, sent, delivered, or processed in country, including utility company invoices and related documentation; assist with local bank account management and payments; coordinating with the supervisor on maintaining legal bank documents, resolving payment issues, and tracking and filing bank statements; assist the embassy cashier in arranging bank replenishments, including coordinating the preparation of required forms and paperwork and serve as a liaison; assist with processing Value Added Tax (VAT) claims, both for official government purchases and personal VAT reimbursements and assist with the VAT submission to Russian tax authorities, as well as the retrieval of processed VAT documents from the Russian tax authorities.

Additionally, the Financial Assistant serves as a liaison to off-site offices on requests for financial information and financial data calls. Coordinates with on and offsite General Services Officers (GSOs) to track lease payment schedule and coordinate timely payments and perform other duties, as assigned.

Qualifications

• Completion of secondary school and completed college coursework related to business, finance, accounting, management, or another related field are required
• Possessing an accounting or finance-related college/university degree is highly desirable
• From two to three years of progressively responsible experience in aspects of accounting (preferably governmental), payments, or other fiscally oriented work is required
• Proficiency in the use of office hardware and software including a desktop PC, calculator, printer/copier/scanner, and MS Word, Excel, and Outlook
• Ability to learn the Standardized Regulations (Government Civilians, Foreign Areas) and Dept. of State and associated agencies’ manuals and regulations pertaining to payments, vouchering, and certifications in order to successfully perform the job
• Must also learn the methods and procedures used by the Department of State to process payments
• Able to provide excellent customer service
• Able to obtain and maintain a Top-Secret security clearance

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

EEO is the Law Poster

EEO is the Law Poster Supplement