Manager, Contracts Administration
Purpose and Scope:
The Contracts Administrator Manager ensures compliance with policies, procedures, methods, operating practices and performance standards and contract requirements for assigned program or business segment. Ensures leadership is aware of all significant contract issues.
1) Manages the proper coordination of various types of agreements and other contract/legal documents with accounting, legal, program management and other organizations as necessary in accordance with policy.
2) Familiar with the company’s Cost Accounting structure and practices.
3) Manage proposals to address Request for Proposal (RFP) requirements and approved cost strategies in accordance with cost estimating system requirements, company policies, and government regulations.
4) Facilitates effective implementation of contract responsibilities with internal and external customers to achieve operational and financial objectives.
5) Applies critical thinking skills in reviewing policies, practices and standards to meet business objectives in compliance with company policy, law and regulation.
6) Monitors performance, funding, and payments on assigned contracts. Notifies upper management and Program Management of potential non-compliance and other problems that could have an adverse impact to the company.
7) Advises management of contractual rights and obligations and provides interpretations of contract terms and conditions of assigned contracts.
8) Manages the process for updating contract information in contract’s database ensuring all data is current and complete.
9) Assists with contract disputes, claim resolutions and outside audits. May be assigned to take the lead in some cases.
10) Negotiates proposals, contract modifications, and agreements as required within the limits of authority as specified in the company policy.
11) Manages and integrates daily work activities of assigned employees to ensure compliance with corporate, contracts and legal requirements.
12) Mentors lower level employees in Contract Administration processes.
13) Assist Subcontracts personnel as needed.
Perform all other position related duties as assigned or requested.
Work Environment, Physical Demands, and Mental Demands:
Generally, works in normal office environment, yet may be required to travel domestically and internationally on short notice.
Safety - Amentum enforces a safety culture whereby all employees have the responsibility for continuously developing and maintaining a safe work environment. As appropriate, each employee is responsible for completing all training requirements and fulfilling all self-aid/buddy aid responsibilities, participating in emergency response tasks and serving on safety committees and teams.
Quality - Quality is the foundation for the management of our business and the keystone to our goal of customer satisfaction. It is our policy to consistently provide services that meet customer expectations. Accordingly, each employee must conform to the Amentum Quality Policy and carry out job activities in compliance with applicable Amentum Quality System documents and customer contracts. Each employee must read and understand his/her Quality Management and Customer Satisfaction responsibilities.
Procedure Compliance - Each employee must read, understand and implement the general and specific operational, safety, quality and environmental requirements of all plans, procedures and policies pertaining to his/her job.
Bachelor’s degree in an associated discipline. Two (2) years Contracts Management or related field experience can be substituted for each year of the four (4) years of college. Eight (8) years of experience in contract administration and/or government cost accounting environment. Prefer two (2) years supervisory/management experience. Thorough knowledge of the Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulations Supplement (DFARS) and related federal and state legislation and regulations. Demonstrates proficiency in Microsoft Office applications, specifically PowerPoint, Word, and Excel. Knowledge of the Service Contract Act, the Fair Labor Standards Act, and Truthful Cost or Pricing Data Act. Familiar with the Export Administration Regulations (EAR) and International Traffic in Arms Regulations (ITAR) if required for contract. Familiar with General Accounting Practices (GAP). Knowledge of Cost Accounting Standards (CAS). Excellent oral and written communications. Effective leadership and interpersonal skills. Strong critical thinking and analytical skills. Position may require travel. Position may require the ability to pass and maintain a Security Clearance.
Current DoD Top Secret security clearance.