Receptionist

Supporting the Most Exciting and Meaningful Missions in the World

This position is contingent upon Customer approval, funding, and position availability.

The Receptionist position will support Macfadden’s contract with the United States Agency for International Development (USAID), Bureau for Humanitarian Assistance (BHA). Reporting directly to the Operation and Facilities Team Lead (OAF TL), the individual will assist the Team Lead managing the operation and administrative duties. The position requires a candidate with excellent judgment, reliability and outstanding customer service skills who is willing to go the extra mile for BHA. The candidate must also have exceptional problem-solving skills, and the ability to multi-task. The role is part of the Operations and Facilities team.

EDUCATION, EXPERIENCE AND SKILLS

EDUCATION:

• Bachelor’s degree preferred

EXPERIENCE:

• At least one year of office experience, including internships

KNOWLEDGE, SKILLS AND ABILITIES:

REQUIRED SKILLS

•Excellent written and verbal skills

•Attention to detail

•Proficient in Excel and other MS Office Programs

PREFERRED SKILLS

• Experience with facilities operations

• Working in fast paced environments

• Customer service

ABILITIES

• Self-starter

• Problem-solver

• Team player

KEY RESPONSIBILITIES & ESSENTIAL FUNCTIONS

Reception/Administrative

• Welcome and clear all guests to the 555 suite
• Answer calls and emails from client and staff regarding their inquiries
• Schedule and coordinate meetings and assist coordinating various other events
• In support of the Operations and Facilities Team Lead, make sure all public areas are clean, neat and ready for visitors

• Assist Operations and Facilities Team Lead with meeting catering, set-up, and technical assistance in collaboration with IT
• Assist with maintaining office supplies and restock public stations when necessary
• Provide support for event management when needed.
• Maintain staff lists and contact information.
• Open, sort, and distribute incoming correspondence and packages.

Administration Support

• Assist Project Management Team with event planning and basic financial reconciliations.
• Liaise with building management on all facility issues, to include HVAC, cleaning, maintenance, and staff requests
• Liaise with a variety of contractors to communicate equipment service

• Work with the building to reserve the Rooftop and Atrium as requested by staff
• Reserve meeting space on Concourse Level and de-conflict when necessary
• Provide support to meeting organizers during meeting planning process and during meeting
• Directs porters on janitorial needs as necessary
• Assigns, activates, and deactivates building fobs as necessary, to include gym and bike room access

• Enters supply orders as they are received by each division, in addition to maintaining general supplies
• Assisting with updating and maintaining new hire orientation binders
• Filing, both paper and electronic
• Other duties/special projects as required

Physical Requirements

While performing the duties of this job, the employee is regularly required to talk, hear, and use hands to finger, handle or feel objects, tools, or controls. The employee is occasionally required to reach with hands and arms. Specific vision abilities required by this job include close vision. The employee must occasionally lift or move up to 25 pounds.

This position description reflects Macfadden’s assignment of essential functions; nothing in this job description restricts the Company’s latitude to assign or reassign duties and responsibilities to this job at any time.

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

EEO is the Law Poster

EEO is the Law Poster Supplement