Secretary II - LASSO

Job Summary

Purpose and Scope:

Provides administrative support for assigned employees; maintains a close and responsive relationship to the day-to-day activities; works fairly independently receiving guidance and direction for non-routine work; performs various clerical duties requiring knowledge of office routine, the organization, and work procedures; performs work activities on PC primarily using MS Office.

Essential Responsibilities:

1) Assists procurement by typing purchase orders and subcontracts; recording receipt of quotes and maintaining vendor search records; and assisting with the preparation of statistical reporting.
2) Contacts vendors for quotations for small supply actions.
3) Compiles documentation to establish procurement files. Maintains the procurement filing system.
4) Performs data entry to close out purchase orders.
5) Maintains the distribution system for all correspondence.
6) Maintains a suspense file for documents such as RFQs, subcontracts, and modifications.
7) Prepares correspondence to subcontractors/vendors and internal personnel.

Perform all other position related duties as assigned or requested.

Work Environment, Physical Demands, and Mental Demands:

Typical office environment with no unusual hazards, occasional lifting up to 20 pounds, constant sitting while using the computer terminal, constant use of sight abilities while reviewing documents, constant use of speech/hearing abilities for communication, constant mental alertness, must posses planning/organizing skills, and must be able to work under deadlines. Position may require the ability to pass and maintain a Security Clearance. Position may require travel.

Other Responsibilities:

Safety - Amentum enforces a safety culture whereby all employees have the responsibility for continuously developing and maintaining a safe work environment. As appropriate, each employee is responsible for completing all training requirements and fulfilling all self-aid/buddy aid responsibilities, participating in emergency response tasks and serving on safety committees and teams.

Quality - Quality is the foundation for the management of our business and the keystone to our goal of customer satisfaction. It is our policy to consistently provide services that meet customer expectations. Accordingly, each employee must conform to the Amentum Quality Policy and carry out job activities in compliance with applicable Amentum Quality System documents and customer contracts. Each employee must read and understand his/her Quality Management and Customer Satisfaction responsibilities.

Procedure Compliance - Each employee must read, understand and implement the general and specific operational, safety, quality and environmental requirements of all plans, procedures and policies pertaining to his/her job.

High school degree or equivalent, plus three years of work related training/experience. Problem solving skills and the ability to multitask are essential functions of the job. Knowledge of Microsoft Office Word, Excel, Power Point is required. Must possess excellent communications skills.

US citizenship is required for unescorted access to restricted work area(s). Must be able to successfully pass a National Agency Check with Inquiries (NACI).

Knowledge of Maximo and/or CostPoint. Familiar with routine accounting concepts.

Local candidates preferred. No relocation funding provided.