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Job Details

UnitedHealth Group

Executive Assistant - Bellevue, WA


Dental Assistant


Bellevue, Washington, United States

Combine two of the fastest-growing fields on the planet with a culture of performance, collaboration and opportunity and this is what you get. Leading edge technology in an industry that's improving the lives of millions. Here, innovation isn't about another gadget, it's about making health care data available wherever and whenever people need it, safely and reliably. There's no room for error. Join us and start doing your life's best work.(sm)

Optum Labs is the research and development arm of UnitedHealth Group. We're a diverse team of curious thinkers and experts in big data, artificial intelligence and machine learning, and scientific and clinical research searching for new ways to help people live healthier lives. We partner with world leaders in health care delivery, research, and technology to create disruptive solutions that serve patients, caregivers, providers, and commercial and government payers.

More equitable, effective, and affordable health care - that's our goal. We aren't just trying to improve the care an individual receives. We're building a future where the health care system works better for everyone.

We are looking for a seasoned Executive Assistant professional with exceptional written and verbal communication, planning, and organizational skills to provide executive-level support on a dynamic team of program management leaders. In this role you will serve as a central liaison for all internal and external matters, exercise good judgement in a variety of situations, handle confidential matters with discretion, work well under pressure, and maintain balance among multiple priorities. Put your abilities into action. Get things done in a fast-paced environment, prioritize excellence, and maintain meticulous attention to detail by taking charge as an owner.

The Executive Assistant provides comprehensive support to the Program Management Office leader and team where the employees of Optum Labs are our first customer. This role includes a blend of administrative support and business service liaison responsibilities on various programs across internal and external customers. This includes the management of a variety of daily tasks and communications while serving as a point of contact between upper management and employees.

Primary Responsibilities:

Administrative support tasks:

  • Manage multiple schedules and send professional email communications
  • Coordinate calendar invites across enterprise leaders
  • Prioritize emails and phone calls
  • Conduct catering requests, conference room reservations, offsite meeting reservations, conference registration, and coordinate team meetings
  • Gather documents to prepare for meetings including printing, copying, faxing
  • Conduct travel arrangements and complete expense reports
  • Greet visitors, coordinate building and equipment maintenance
  • Provide technical troubleshooting and IT outreach support
  • Complete invoice document management and payment

Business Service Liaison support:

  • Set up in-person or at-home workstations, email, teams
  • Order laptops
  • Request and/or approve software, hardware, furniture, badge access
  • Complete software approvals and termination requests

You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications:

  • High school education or equivalent experience
  • 3+ years of experience as an executive assistant and/or business service liaison, preferably across multiple business functions
  • Proficiency in Microsoft Office (Excel, Word, PowerPoint), Teams, and Outlook
  • Experience managing and prioritizing multiple tasks simultaneously with accuracy, excellent attention to detail and proactive follow through
  • Demonstrated solid interpersonal skills, including a high degree of professionalism, sense of urgency, diplomacy, and commitment to confidentiality
  • Full COVID-19 vaccination is an essential job function of this role. Candidates located in states that mandate COVID-19 booster doses must also comply with those state requirements. UnitedHealth Group will adhere to all federal, state and local regulations as well as all client requirements and will obtain necessary proof of vaccination, and boosters when applicable, prior to employment to ensure compliance. Candidates must be able to perform all essential job functions with or without reasonable accommodation

Preferred Qualifications:

  • Experience overseeing budgets and expenses
  • Experience developing internal processes and filing systems
  • Flexibility and efficiency with frequently changing day-to-day expectations
  • Meticulous attention to detail and ability to organize and coordinate multiple projects at once
  • Adaptable with an ability to learn concepts and processes quickly
  • Maintaining efficient operations and keep calm in the face of pressure
  • Solid written and verbal communication and time-management skills

To protect the health and safety of our workforce, patients and communities we serve, UnitedHealth Group and its affiliate companies require all employees to disclose COVID-19 vaccination status prior to beginning employment. In addition, some roles and locations require full COVID-19 vaccination, including boosters, as an essential job function. UnitedHealth Group adheres to all federal, state and local COVID-19 vaccination regulations as well as all client COVID-19 vaccination requirements and will obtain the necessary information from candidates prior to employment to ensure compliance. Candidates must be able to perform all essential job functions with or without reasonable accommodation. Failure to meet the vaccination requirement may result in rescission of an employment offer or termination of employment.

At Optum Labs, we are dedicated to building teams where every individual is recognized for their unique experience and contributions. Our Leadership Principles underscore our commitment to inclusion, encouraging us to “walk in each other’s shoes” and open doors for our peers.

UnitedHealth Group supports local, regional, and national organizations that share these values through joint initiatives, event and program participation, volunteerism and giving. Through our Connected Communities, employees can connect with others who have similar – or different – life experiences and backgrounds. These groups are led by peers, supported by Human Capital, and championed by leaders.

Managers at every level are committed to their roles as talent stewards who help guide and nurture professional development. We want our employees to reach their highest level of potential just as they help us reach ours.

Careers with Optum. Here's the idea. We built an entire organization around one giant objective; make health care work better for everyone. So when it comes to how we use the world's large accumulation of health-related information, or guide health and lifestyle choices or manage pharmacy benefits for millions, our first goal is to leap beyond the status quo and uncover new ways to serve. Optum, part of the UnitedHealth Group family of businesses, brings together some of the greatest minds and most advanced ideas on where health care has to go in order to reach its fullest potential. For you, that means working on high performance teams against sophisticated challenges that matter. Optum, incredible ideas in one incredible company and a singular opportunity to do your life's best work.(sm)

Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

UnitedHealth Group is a drug - free workplace. Candidates are required to pass a drug test before beginning employment.