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Job Details


UnitedHealth Group

Executive Assistant - Optum Tri-State

Healthcare

Dental Assistant

No

Lake Success, New York, United States

Optum in the tri-state region (formerly CareMount Medical, ProHEALTH New York and Riverside Medical Group) offers an interconnected network that enables us to work collaboratively to better coordinate care among our doctors and care teams. Together, we offer you and your family access to more than 2,100 providers, representing 70 specialties, working in 360 medical practices and more than 55 urgent care locations across New York, New Jersey, and Southern Connecticut.

We’re a dynamic and growing health care organization, offering a wide range of employment opportunities. We are seeking professional and dedicated individuals to be part of our team, where integrity, respect, accountability, and collaboration are among our core principles. Work with the largest care delivery organization in the world and start doing your life's best work.(sm)

The Executive Assistant will utilize extensive knowledge in a variety of areas to provide an advanced level of administrative support to one or more individuals within a specified department or departments. Support may include: generation of reports, filing, management of the administrative aspects of a department process or processes, coordination of conference calls and meetings, travel arrangements, records retention and file management, Input and tracking of purchase orders, ordering and managing of departmental supplies, expense report reconciliation, training class support, and general staff support. The Executive Assistant must exercise good judgment in decision making, be willing to take initiative, and possess excellent oral and written communication skills as many tasks will be performed independently.

Primary Responsibilities:

  • Provide general administrative and clerical support including mailing, scanning, faxing and copying to management
  • Answer, screen and transfer inbound phone calls
  • Assist with planning company events, meetings, and employee team building activities or special projects
  • Attend and participate in Leadership Team meetings. Support the preparation of meeting material; take confidential minutes, track assignments and follow-up activities and actions agreed upon by the team
  • Use medical software to support all transaction
  • Prepare and modify documents including correspondence, reports, drafts, memos and emails
  • Maintain supply inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
  • Manage conference room reservations and organize all aspects for meetings
  • Trains, manages, and supervises lower-level assistants, clerical staff, and receptionists
  • Assist in resolving any administrative problems
  • Comply with all Prohealthcare policies related to Privacy Rules established under the Health Information Privacy and Portability Act of 1996 (HIPAA)
  • Perform other job-related duties, as assigned

You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications:

  • High school education or equivalent experience
  • Proven work experience as an Executive Assistant
  • Hands on experience with MS Office
  • Working knowledge of office equipment, like printers and fax machines
  • Full COVID-19 vaccination is an essential job function of this role. Candidates located in states that mandate COVID-19 booster doses must also comply with those state requirements. UnitedHealth Group will adhere to all federal, state and local regulations as well as all client requirements and will obtain necessary proof of vaccination, and boosters when applicable, prior to employment to ensure compliance. Candidates must be able to perform all essential job functions with or without reasonable accommodation

Preferred Qualifications:

  • Bachelor’s degree
  • 3+ years of Executive Assistant experience
  • Solid written and verbal communication skills
  • Attention to detail and problem-solving skills

To protect the health and safety of our workforce, patients and communities we serve, UnitedHealth Group and its affiliate companies require all employees to disclose COVID-19 vaccination status prior to beginning employment. In addition, some roles and locations require full COVID-19 vaccination, including boosters, as an essential job function. UnitedHealth Group adheres to all federal, state and local COVID-19 vaccination regulations as well as all client COVID-19 vaccination requirements and will obtain the necessary information from candidates prior to employment to ensure compliance. Candidates must be able to perform all essential job functions with or without reasonable accommodation. Failure to meet the vaccination requirement may result in rescission of an employment offer or termination of employment.

Careers with Optum. Here's the idea. We built an entire organization around one giant objective; make health care work better for everyone. So when it comes to how we use the world's large accumulation of health-related information, or guide health and lifestyle choices or manage pharmacy benefits for millions, our first goal is to leap beyond the status quo and uncover new ways to serve. Optum, part of the UnitedHealth Group family of businesses, brings together some of the greatest minds and most advanced ideas on where health care has to go in order to reach its fullest potential. For you, that means working on high performance teams against sophisticated challenges that matter. Optum, incredible ideas in one incredible company and a singular opportunity to do your life's best work.(sm)

Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

UnitedHealth Group is a drug - free workplace. Candidates are required to pass a drug test before beginning employment.

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