Staff Assistant - Med Dialysis

Responsibilities:

• Provide extensive and complex administrative support to the faculty
• Perform secretarial duties
• Making changes to daily and master schedules in EPIC, Qgenda, and Symphony
• Assemble and organize patient schedules for the Renal Transplant Faculty
• Tracking the timely return of completed documents
• Printing letters on letterhead and retrieving signatures from physicians
• Preparing documents for mailing
• Receive physicians' mail, labs, and reports
• Organize and arrange schedules for faculty. Update and maintain all aspects of the EPIC and Qgenda scheduling system
• Working with MD's and NPs to create and maintain current schedule templates
• Generating bump lists and assisting with the rescheduling of patients
• Scheduling patient appointments, as needed
• Schedule interviews for the Fellowship Program
• Set up and maintain schedule for off-site Fellows for rotations
• Coordinate for new faculty and staff for certification of computer systems
• Gather, organize and disseminate materials for lectures
• Screen inquiries, answer telephone calls; respond to inquiries and provide information as appropriate
• Receive and assist visitors, referring them to the appropriate individuals
• Index and file correspondence, records and reports
• Maintain calendar on computerized software and arrange travel and meetings
• Assist with the incorporation of new physicians
• Retrieve and copy articles/references for physicians, as needed

• Process and track faculty reimbursements

• Assist with the creation of the Renal Transplant Inpatient Attending Schedule
• Maintain the Renal Transplant shared Microsoft Team Group
• Exercise considerable judgment, creativity and analysis in designing, interpreting and implementing office procedures to maintain smooth, continuous operations of the office.
• Maintain strictest confidentiality
• Non-Essential Functions
• Back-up to administrative staff as needed

Credentials:

Education or Equivalent Experience:

• Associate of Arts or Science (preferred)
• H.S. Diploma/GED (Required)
• 5+ years High Level Administrative Assistant Role

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

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We are an Equal Opportunity and Affirmative Action employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.