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Job Details

Procure to Pay Associate Specialist - Travel & Expenses Team

Hospitality and Travel



Lisbon, Lisbon, Portugal

Job Description

Welcome to our Team

The GSS Procure to Pay Associate Specialist - Travel & Expenses Team will work with a team of around 40 professional StS colleagues in the Center delivering and managing end to end StS processes. Additionally, the StS Associate Specialist will work daily with our global BPO partner who executes StS Transactional services for Organon in all our global regions. The Associate Specialist will be expected to work in a selection of the StS process areas from Purchase Order Management, Invoice Processing, Settlements, & Employee Expense Management. Experience in as many of these StS processes as possible is valuable. The Associate Specialist will also operationally support Vendor master data.

Purpose of the role

The Associate Specialist will contribute to ensuring all StS processes and transactions comply with accounting standards, policies, SOX and statutory requirements. The Associate Specialist will also provide input to the global process owner group for operational opportunities for process and control design, as well as vendor experience. The StS Service Center team will be organized regionally, so the Associate Specialist will be working within a regional scope. As well as having responsibility for successful delivery of StS operations for their region, the Associate Specialist will oversee service delivery from our BPO partner and will work collaboratively with Organon vendors, Procurement and Organon Markets to have a full understanding of our vendors and our business dynamics.

Position Responsibilities:

StS Process delivery:

  • Deliver services in accordance with agreed Service Level, Controls and Governance.

  • Help to manage process risk by adhering to policies and internal controls, complying with StS guidelines, ensuring process and SOX controls are executed in a timely and accurate fashion.

  • Maintain complete and accurate standard operating procedures and related internal control documentation.

  • Bring a process improvement focus, supporting implementation of best practices and a project management discipline.

  • Collaborate with internal and external auditors to support successful audit results and compliance with US GAAP and company policies.

  • Support training, accuracy, and timely delivery of work outputs.

  • Engage with process owners and other GSS Center colleagues to help identify opportunities to drive efficiencies through continuous improvement.

  • Maintain professional and detailed process documentation such as global SOPs, Regional Work Instructions etc in coordination with the StS Global Process Owner.

Support Internal Stakeholders:

  • Partner with stakeholders to define objectives, align expectations and ensure an “end to end” approach to process change and improvements.

  • Administer 'world-class service' experience for vendors, fellow employees and stakeholders.

  • Manage relationships through collaboration, negotiation, and influence.

Education & Experience:

  • Bachelor’s degree in Business Administration, Finance, Accounting or other related to StS.

  • Up to 1 year of experience in StS processes.

  • Fluency in English and valued other European Language in addition to Portuguese.

  • Experience working on regional or global teams. (Valued: Experience of Launching / Standing up a Shared Service Center).

  • Experience with Internal or External Audit valued.

  • Demonstrated experience working in large teams collaboratively.

  • Demonstrated strong math, query, analytical and systems skills with demonstrated experience in data management, MS Office.

  • Demonstrated ability to maintain financial controls.

  • Effective training skills and team building capabilities for management of functional tasks within area of responsibility.

  • Demonstrated leadership skills, strong oral and written communication, presentation, conflict resolution and negotiation skills.

  • Good project management skills including ability to coordinate and implement complex cross-functional activities.

  • Experience with continuous process improvement projects leading to significant time or bottom-line savings.

  • Pays attention to details, produces accurate deliverables, and consistently meets deadlines.

  • Familiarity with US GAAP preferred.

  • Solid financial background with experience in accounting processes valued.

  • Proactive style in implementing new processes.

  • Experience using SAP R/3 required. (Valued: experience with SAP S/4 HANA).

  • Experience working in shared service, regional roles, participation in global initiatives preferred.

Required Abilities:

  • Work under pressure and independently.

  • Negotiation and influence and dealing with ambiguity.

  • Problem solving and critical thinking.

  • Teamwork orientation with Strong customer service and collaboration mind-set

  • Process improvement and drive for results.

  • Organizational agility and prioritization.

  • Assertive Communication and proactivity.

  • Deliver efficiencies, compliance, and control through standardization

Who We Are:

Organon delivers ingenious health solutions that enable people to live their best lives. We are a $6.5 billion global healthcare company focused on making a world of difference for women, their families and the communities they care for. We have an important portfolio and are growing it by investing in the unmet needs of Women’s Health, expanding access to leading biosimilars and touching lives with a diverse and trusted portfolio of health solutions. Our Vision is clear: A better and healthier every day for every woman.

As an equal opportunity employer, we welcome applications from candidates with a diverse background. We are committed to creating an inclusive environment for all our applicants.

If you require reasonable accommodation(s) in completing an application, interviewing, or otherwise participating in the employee selection process, please email us at

Search Firm Representatives Please Read Carefully
Organon LLC, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Annualized Salary Range

Employee Status:




VISA Sponsorship:

Travel Requirements: Organon employees must be able to satisfy all applicable travel and credentialing requirements, including associated vaccination prerequisites

Flexible Work Arrangements:


Valid Driving License:

Hazardous Material(s):

Number of Openings:


Requisition ID:R519694