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Job Details


Bristol Myers Squibb

Legal Administrative Assistant (R1560920-en-us)

Legal

Legal Assistant

Yearly

No

Princeton, New Jersey, United States

At Bristol Myers Squibb, we are inspired by a single vision – transforming patients’ lives through science. In oncology, hematology, immunology and cardiovascular disease – and one of the most diverse and promising pipelines in the industry – each of our passionate colleagues contribute to innovations that drive meaningful change. We bring a human touch to every treatment we pioneer. Join us and make a difference.

At Bristol Myers Squibb, we are inspired by a single vision – transforming patients’ lives through science. In oncology, hematology, immunology and cardiovascular disease – and one of the most diverse and promising pipelines in the industry – each of our passionate colleagues contribute to innovations that drive meaningful change. We bring a human touch to every treatment we pioneer. Join us and make a difference.

Position Summary

Global BioPharma Company is seeking an experienced, professional, and highly motivated individual to provide Legal Administrative Assistance on our Legal Admin team.

Key Responsibilities

  • Work independently and serve as a key team contributor for special nonrecurring and ongoing projects including time sensitive projects
  • Support team on multiple day-to-day responsibilities and administrative tasks with minimal supervision
  • Process administrative matters of low to medium risk and complexity for both internal and external parties
  • Applies core competencies in simple and routine situations and decision-making
  • Manage calendars, as well as schedules, and organize activities such as department calendars, meetings, travel, conferences and related activities across numerous sites
  • Manage expenses
  • Assist with onboarding of new colleagues
  • Work in matter management and e-billing software
  • Take messages and field/answer routine and non-routine questions
  • Coordinate and answer correspondence and assemble highly confidential and sensitive information
  • Establish, develop, maintain and update electronic and paper filing systems for the department
  • Act as the department liaison among internal departments in overseeing information requests for historical documentation
  • Candidate will interact with a diverse group of external advisers, attorneys, regulatory professionals, consultants and visitors, as well as internal contacts at all levels of the Company

Qualifications & Experience

  • Bachelor's Degree or equivalent experience which is defined as 4 years’ of work experience above the minimum work experience required for the role
  • 4+ years of work experience in a law firm, an in-house legal department, regulatory department, a consulting firm, or comparable experience elsewhere
  • In-depth knowledge of Microsoft Office 365 including Outlook, Word, Excel, PowerPoint
  • Ability to lead independently and exercise good judgment in potentially difficult situations
  • High level of professionalism and ability to maintain absolute confidentiality
  • Ability to multi-task, be detail oriented, accurate, and act with a sense of urgency when needed
  • Excellent organizational and accountability skills, takes initiative to follow up, plan and prioritize a diversified workload and meet applicable deadlines on a timely basis
  • The successful candidate should be a self-motivated, efficient team player
  • Candidate should demonstrate a capacity to develop new skills and learn new software applications
  • Present information clearly and effectively in written and verbal formats to multiple levels of internal and external audiences
  • Listen openly to other's point of view

Why You Should Apply

Around the world, we are passionate about making an impact on the lives of patients with serious diseases. Empowered to apply our individual talents and diverse perspectives in an inclusive culture, our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives.

Around the world, we are passionate about making an impact on the lives of patients with serious diseases. Empowered to apply our individual talents and diverse perspectives in an inclusive culture, our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives.

Physical presence at the BMS worksite or physical presence in the field is an essential job function of this role which the Company deems critical to collaboration, innovation, productivity, employee well-being and engagement, and enhances the Company culture.

To protect the safety of our workforce, customers, patients and communities, the policy of the Company requires all employees and workers in the U.S. and Puerto Rico to be fully vaccinated against COVID-19, unless they have received an exception based on an approved request for a medical or religious reasonable accommodation. Therefore, all BMS applicants seeking a role located in the U.S. and Puerto Rico must confirm that they have already received or are willing to receive the full COVID-19 vaccination by their start date as a qualification of the role and condition of employment. This requirement is subject to state and local law restrictions and may not be applicable to employees working in certain jurisdictions such as Montana. This requirement is also subject to discussions with collective bargaining representatives in the U.S.

Our company is committed to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace adjustments and ongoing support in their roles. Applicants can request an approval of accommodation prior to accepting a job offer. If you require reasonable accommodation in completing this application or if you are applying to a role based in the U.S. or Puerto Rico and you believe that you are unable to receive a COVID-19 vaccine due to a medical condition or sincerely held religious belief, during or any part of the recruitment process, please direct your inquiries to adastaffingsupport@bms.com. Visit careers.bms.com/eeo-accessibility to access our complete Equal Employment Opportunity statement.

Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.