Administrative Assistant, Manufacturing
At Bristol Myers Squibb, we are inspired by a single vision – transforming patients’ lives through science. In oncology, hematology, immunology and cardiovascular disease – and one of the most diverse and promising pipelines in the industry – each of our passionate colleagues contribute to innovations that drive meaningful change. We bring a human touch to every treatment we pioneer. Join us and make a difference.
The primary focus of the Sr. Administrative role will be to provide administrative and executive support at the Bristol Meyer Squibb manufacturing plant in Bothell, WA and to assist with all aspects of daily administrative management at a detailed level. The Sr. Administrative Assistant will be proficient in all aspects of corporate administration, executive calendar and email management, PowerPoint preparation, meeting and event coordination. Critical to this role are exceptional interpersonal, communication and time management skills. The successful candidate has a sense of humor, works autonomously, welcomes and accepts direction and thrives in a fast paced, occasionally ambiguous, environment. This person will take ownership over their area of responsibility while noticing and supporting other opportunities for growth. This job requires flexibility to be available after hours as needed due to business demands.
QUALIFICATION REQUIREMENTS (Knowledge, Skills and Abilities):
Diploma or Degree in Business Administration or equivalent qualifications
3+ years Administrative experience supporting Director level or above preferred
Extensive experience in providing support and assistance at corporate level at large or fast paced growing organizations.
Demonstrated relevant experience with Microsoft Office, an Outlook Ninja and a general understanding of IT technology.
Excellent organizational, record keeping and communication skills (oral and written).
A strong work ethic to generate high quality work under tight deadlines.
Must have a can-do attitude, be resourceful, and have an approachable demeanor.
SAP experience a plus (not required)
ROLES AND RESPONSIBILITIES:
Assist with all aspects of daily management at a detailed level for your own charges, as well as assisting with basic administration. Partner with the Office Manager, IT and administrative personnel to provide the highest level of support for Manufacturing Plant.
Adapt and adjust to a rapidly changing environment where priorities shift daily. Complete a broad variety of administrative tasks including: managing extremely active calendars; expense reports; correspondence; arranging detailed travel plans, itineraries, and agendas.
Ensure a high standard of service and confidentiality is maintained and enhanced. Provide a bridge for smooth communication between departments and functions. Develop cross-functional professional alliances.
Prioritize conflicting needs; handle matters expeditiously and proactively. Follow-through on projects to successful completion, often with deadline pressures. Ability to discern between urgent and important, and to ask for help when needed.
Attend staff and department meetings and assist in administrative management of these meetings; this includes arranging and establishing video conference connections, support in preparing agendas, and generation of meeting summaries as required.
☒ Not Applicable-NA
WORKING CONDITIONS (US Only):
Office environment: temperature-controlled, LED or Fluorescent lighting
Typing and computer use for extended periods
Sit/stand workstations available
8-hour standard work week (5 days x 8 hours)
Position is on-site due to physical location and deliverables of direct reporting team (essential employees)
This job description is intended to describe the general nature and level of work being performed by the person assigned to this position. The primary duties and responsibilities are intended to describe those functions that are essential to the performance of this job.
This job description does not state or imply that the above are the only duties and responsibilities assigned to this position. There are other duties and responsibilities that are considered incidental or secondary to the overall purpose of this job. Employees holding this position will be required to perform any other job-related duties as requested by management.
Around the world, we are passionate about making an impact on the lives of patients with serious diseases. Empowered to apply our individual talents and diverse perspectives in an inclusive culture, our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.
Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives.
Physical presence at the BMS worksite or physical presence in the field is an essential job function of this role which the Company deems critical to collaboration, innovation, productivity, employee well-being and engagement, and enhances the Company culture.
To protect the safety of our workforce, customers, patients and communities, the policy of the Company requires all employees and workers in the U.S. and Puerto Rico to be fully vaccinated against COVID-19, unless they have received an exception based on an approved request for a medical or religious reasonable accommodation. Therefore, all BMS applicants seeking a role located in the U.S. and Puerto Rico must confirm that they have already received or are willing to receive the full COVID-19 vaccination by their start date as a qualification of the role and condition of employment. This requirement is subject to state and local law restrictions and may not be applicable to employees working in certain jurisdictions such as Montana. This requirement is also subject to discussions with collective bargaining representatives in the U.S.
Our company is committed to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace adjustments and ongoing support in their roles. Applicants can request an approval of accommodation prior to accepting a job offer. If you require reasonable accommodation in completing this application or if you are applying to a role based in the U.S. or Puerto Rico and you believe that you are unable to receive a COVID-19 vaccine due to a medical condition or sincerely held religious belief, during or any part of the recruitment process, please direct your inquiries to firstname.lastname@example.org. Visit careers.bms.com/eeo-accessibility to access our complete Equal Employment Opportunity statement.
BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.
Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.