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Senior Business Operations Coordinator (348780BR)


Security Operations



San Diego, California, United States

Novartis protects 750 million patients and employs more than 100,000 employees in over 140 countries.<br><br>Job Purpose<br>The Coordinator will be responsible for improving the efficiency and effectiveness of the leadership team and NIBR San Diego organization through the performance of administrative support activities. The ideal candidate is a self-starter with excellent attention to detail. Must have the flexibility and the ability to work in a fast-paced environment with the ability to shift gears at a moment's notice. The ideal candidate must also possess excellent writing and communication skills. In addition, the Coordinator must have a strong comfort level with Microsoft Office applications and can quickly learn other new programs.<br><br>Major Accountabilities<br>• Supervise other administrative staff and set goals and deadlines for the group<br>• Coordinate and develop tools and processes using Sharepoint, Teams, and automation to ensure productivity of team and processes used by the community are available, working, and supported<br>• Develop and maintain positive working relationships with organizations associates, departments, and leadership team. Work with departments to develop plans for successful local support model in conjunction with global functions and operational groups<br>• Be dynamic and work in a changing landscape to best support the community and ensure research is well supported<br>• Engage within Scientific Operations and share best practices and learning across sites and groups. Use these learning for continuous improvement of the local admin team and program<br>• Coordinate and prepare travel arrangements and meetings for leadership, including managing expense reports. Manage and prioritize NIBR San Diego visitors and meetings as needed<br>• Support and interface regularly with research leadership and employee population in person. Act as an “air traffic controller” moving challenges and issues to the right groups for resolution<br>• Support for recruiting/hiring systems and procedures. Support for onboarding and off-boarding processes<br><br>While Novartis does not require vaccination at this time, for certain Novartis sites in the US all associates and candidates may be required to either upload an image of their COVID-19 vaccine card demonstrating proof of full vaccination for COVID-19 (or other similar evidence of vaccination) or proof of a negative COVID-19 test taken by the associate or candidate within the past seven days to enter any of our sites and/or customer office or healthcare facility, as well as prior to participating in other work related off-site meetings. Employees working in customer-facing roles must adhere to and comply with customers’ (such as hospitals, physician offices, etc.) credentialing guidelines, which may require vaccination. As required by applicable law, Novartis will consider requests for reasonable accommodation for those unable to be vaccinated. This requirement is subject to applicable state and local laws and may not be applicable to employees working in certain jurisdictions. Please send accommodation requests to<br><br>[#video#{#400,300#}#/video#]