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Job Details

Operations Training - Elmendorf AFB (Secret)


Security Operations


Anchorage, Alaska, United States


Work Where it Matters

Akima Systems Engineering (ASE), an Akima company, is not just another federal systems support contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.

At ASE, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.

For our shareholders , ASE provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.

For our government customers , ASE delivers solutions in maritime IT, systems engineering, and integration across the Department of Defense and stands ready to help improve operational performance at a reasonable and sustainable cost.

As an ASE employee , you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.

Job Summary:

ASE is looking for Training Support to work at JBER, AK.

The Operations Assistant - Training position consists of scheduling and training functions at the squadron level. Both scheduling and training are challenging and dynamic processes. Even after the schedule is printed, numerous changes are required because of aircraft mechanical problems, medical issues, flight evaluation requirements, expiring event currencies, deployments and student training continuity to name a few. Weather conditions and other factors beyond the control of the scheduler also limit flying opportunities. Furthermore, overseas locations may require additional Host Nation coordination and localized procedures. The scheduler needs to be able to adapt quickly to changing circumstances in a medium-to-high stress environment. Scheduling activities shall be in accordance with (IAW) Air Force Instruction (AFI) 10-420.


Job Responsibilities:

  • Coordinates with the training officer, squadron aviation resource management (SARM), UDM, and Operations Officer (DO) to arrange a schedule to facilitate operations, qualification, upgrade, test, exercises, and continuation training accomplishment to meet required currency and progression standards, IAW DO priorities. Coordinate with the Weapons Officer or DO for aircraft configurations two weeks prior and ensure OPSs (operations)/MX (maintenance)/Ammo (ammunition) schedules are synchronized.
  • Builds long-and short-range flight schedules to ensure full coverage of all aircrew, instructor, evaluator, support personnel, and supervisor positions. Coordinate with senior squadron leadership on a daily and weekly basis.
  • Keeps track when crewmembers will be on leave, temporary duty, have scheduled medical appointments or other scheduling commitments. Contractor will de-conflict crewmember schedules and work with flight leadership to ensure crews are available to meet assigned sortie taskings. Ensure 100% accountability for aircrew schedule inputs and coordinate with Flight/CC (Commander’s) to receive/integrate late inputs.
  • Tracks daily flight/ground/academic training requirements and accomplishments to facilitate accurate flight scheduling as directed by the operations officer. To the maximum extent possible, schedule aircrew based on experience to mitigate Operational Risk Management (ORM). Updates will be reported to squadron and wing leadership.
  • Facilitates last-minute schedule changes to ensure full coverage by working with the current mission commander/operations supervisor (or equivalent) and flight responsible for the shift that is not fully manned.
  • Obtains aircraft and equipment availability data from MX and schedule crewmembers for training, exercises, simulators, and operations, as required. Run flying schedule coordination change requests driven by operations requirements.
  • Publishes/posts scheduling data for unit long-/short-range ground/academic, flying, and simulator training event schedules on PEX/GTIMS/GDSS II, or other computer database systems.
  • Comply with Operations Group and scheduling chiefs’ locally-developed guidance when building the schedule.
  • Determines flight, ground, and simulator schedule requirements for upgrade, initial qualification, requalification, transition, currency, and continuation training based on syllabus requirements, student progression, weather, and daily equipment/training range availability.
  • Performs daily updates of scheduling data to compensate for changing conditions and training completion rates.
  • Coordinates with Operations Support Squadron (OSS) Plans department, outside agencies/exercise participants and higher headquarters, for example: RED FLAG, GREEN FLAG, Weapons School support, for reporting and to facilitate exercise/special event schedule coordination.
  • Provides inputs to OSS Scheduling and update daily Supervisor of Flying (SOF) and Top 3 schedules.
  • Correlates sortie length and airspace requirements with syllabus requirements.
  • Attends weekly special use airspace scheduling meeting for schedule coordination and de-confliction.
  • Attends weekly planning/coordinating airspace restrictions meeting for schedule coordination and de-confliction.
  • Attends monthly range scheduling meetings for schedule coordination and de-confliction.
  • Conducts final range coordination and scheduling IAW local and/or Host Nation procedures.
  • Creates, submits and files AF Form 1801s, Diplomatic Clearances (DIPs), Altitude Reservations (ALTRV) and any other Host Nation or local procedure forms required for flying operations.
  • Assists the DO in building the unit Annual Flying Hour Program.
  • Represents unit requirements as required at airspace/range user's conferences.
  • Produces and disseminates scheduling effectiveness reports (weekly wrap-up) IAW local standards.
  • Updates data in PEX/GTIMS or future equivalent systems, and locally-developed computer database systems as required.
  • Interfaces with Host Aviation Resource Management (HARM) personnel to update the Aviation Resource Management System (ARMS) or future equivalent systems to ARMS as required.
  • Review and update student/permanent party records, folders and grade books per the applicable Air Force Instructions (AFI 11-202V1 and AFI 11-2MDS-V1), associated Major Command (MAJCOM) Installation supplements, and locally-developed guidance. Number of records will vary depending on unit manning/student throughput.
  • Administers classes and exams as required.
  • Coordinates with scheduling to ensure crewmembers are scheduled for Crew Resource Management, Instructor Crew Resource Management, Instrument Refresher Course, and any other grounding or pre-deployment training requirements. Number of classes/exams will vary depending on unit manning/student throughput.
  • Performs periodic gradebook checks of personnel training and ancillary training requirements.
  • Prepares and executes periodic training/testing plans for approval and scheduling.
  • Provides weekly updates to squadron leadership containing the flight and readiness status of personnel to facilitate tracking of duty status and performance report/decoration accomplishment.
  • Coordinates with scheduling officer, enabling them to maximize training opportunities IAW unit leadership guidance. Scheduling and training will be consistent with AFIs.
  • Provides daily tracking of upgrade and continuation training accomplishment for the unit Operations Supervisor (or equivalent) as well as weekly summaries for the Operations Officer.
  • Assists in the development of new curriculum and syllabi for aircrew and ground training.
  • Reports all MAJCOM training requirements IAW MAJCOM and local guidance.
  • Assists in maintaining unit “first fly” and “incentive/familiarization flight” checklists IAW evolving AFIs and Local Supplements.
  • Assists the Chief of Training with mid-year and end-of-year Readiness Reviews, as directed by AFI.
  • Generate the following reports as required:
  • AF Form 4324, Aircraft Assignment/Aircrew Qualification Worksheet.
  • Monthly aircrew qualification level summary (also known as the “Letter of Xs”) and provide a copy of in-work and final documents to Wing Current Operations (OSS/OSO) and Wing Stan/Eval (OGV) NLT the last day of each month.
  • Monthly and quarterly Ready Aircrew Program (RAP) reports and RAP inputs to Wing OSS Training each quarter.
  • RAP reporting as required by the current RAP tasking message.
  • Monthly summary of aircrew probation/regression status.
  • Grade Book discrepancy report.
  • The Operations Training support position shall be capable of being cross-utilized into all the other positions as needed, as well as provide the additional functions highlighted in section 4.


Minimum Qualifications:

  • Experience working in a Flying Squadron/Group/Wing Training or Scheduling office is highly desirable.
  • Experience working with PEX/GTIMS or similar proprietary scheduling program is highly desirable.
  • A current Secret clearance is required.
  • Minimum of a High School degree or GED.

We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law. If you are an individual with a disability, or have known limitations related to pregnancy, childbirth, or related medical conditions, and would like to request a reasonable accommodation for any part of the employment process, please contact us at or [Register to View] (information about job applications status is not available at this contact information).

Job: Office & Administrative Support

Travel: None

Organization: ASE - Akima Systems Engineering

Clearance: Able to Obtain Secret

Work Type: On-Site

Remote: No

ReqID: 2024-8148