Waste Management Services Administration Support

Job Description

The greatest inventions would not be brought to market without the right project management and administrative support. Woven into every part of the organization, our Administrative teams makes sure our concepts become reality.

Position Description:

This position will support the leadership team of Waste Management Services including efforts related to scheduling, expense management, project oversight and other key activities.

• Must have the ability to work autonomously and support multiple leaders simultaneously who will have busy calendars.

• Must be able to work well with teams and be an effective communicator.

In addition to the typical Administrative Associate skills (Word, Excel, Outlook, One Note, SAP and our Company's systems), the person must have great attention to detail and be a high-performer. Successful candidate will conduct all tasks while displaying our Company's leadership principles and will adhere at all times to our Company’s values, standards, and code of conduct.

The Administration Support person will remain customer focused in conducting all tasks and will contribute positively to department and divisional financial goals. He/she will approach tasks and requests with innovation and operational excellence goals in mind and will practice excellent relationship management and partnering skills. The successful candidate will support and practice all department, divisional, and corporate quality and compliance requirements.

The primary activities include and are not limited to the following:

• General Secretarial/Clerical duties constitute approximately 50% of job responsibilities.

• Work requires the coordination and performance of multiple tasks while understanding the project principles and technical skills related to own work assignments.

• Produces/completes various work assignments requiring independent judgment, creativity, problem solving skills and some analytical ability.

• Develops reports, presentations, tables, graphs, and correspondence.

• Works in teams or independently as needed and as relevant to complete work assignments and various tasks.

• Calendar scheduling/planning; coordinating and scheduling interviews and travel arrangements.

• Communication skills must be at a level to effectively interact with all levels in the organization and external to the organization to maintain workflow.

• Coordinates special projects.

• Tracks department training status.

• Prepare expense reports, purchase orders and payment requests in COMET – ensuring compliance to our company guidelines

• Supports the use of Team Sites.

• Tracks department spending in SAP.

• Provides security access to visitors.

• Manages Travel Arrangements and Expense Reports

Position Qualifications:

Education Minimum Requirement:

• High School Diploma

Required Experience and Skills:

• Minimum of (3) years Administrative Assistant experience

• Minimum of (2) years Administrative Assistant experience supporting Directors/Executives

• Advanced computer skills using MS Office Suite (Outlook, Word, Excel, Power Point etc.) and operation of other peripheral devices

Preferred Experience and Skills:

• SAP experience: Expense Reports and Purchase Orders

• Basic Book Keeping

• Advanced education or certifications such as (e.g. Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification)

Our Support Functions deliver services and make recommendations about ways to enhance our workplace and the culture of our organization. Our Support Functions include HR, Finance, Information Technology, Legal, Procurement, Administration, Facilities and Security.

Who we are …

We are known as Merck & Co., Inc., Kenilworth, New Jersey, USA in the United States and Canada and MSD everywhere else. For more than a century, we have been inventing for life, bringing forward medicines and vaccines for many of the world's most challenging diseases. Today, our company continues to be at the forefront of research to deliver innovative health solutions and advance the prevention and treatment of diseases that threaten people and animals around the world.

What we look for …

In a world of rapid innovation, we seek brave Inventors who want to make an Impact in all aspects of our business, enabling breakthroughs that will affect generations to come. We encourage you to bring your disruptive thinking, collaborative spirit and diverse perspective to our organization. Together we will continue Inventing For Life, Impacting Lives while Inspiring Your Career Growth.

INVENT.

IMPACT.

INSPIRE.

NOTICE FOR INTERNAL APPLICANTS

In accordance with Managers' Policy - Job Posting and Employee Placement, all employees subject to this policy are required to have a minimum of twelve (12) months of service in current position prior to applying for open positions.

If you have been offered a separation benefits package, but have not yet reached your separation date and are offered a position within the salary and geographical parameters as set forth in the Summary Plan Description (SPD) of your separation package, then you are no longer eligible for your separation benefits package. To discuss in more detail, please contact your HRBP or Talent Acquisition Advisor.

Current Employees apply HERE

Current Contingent Workers apply HERE

US and Puerto Rico Residents Only:

Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.

For more information about personal rights under Equal Employment Opportunity, visit:

EEOC Poster

EEOC GINA Supplement​

OFCCP EEO Supplement

We are proud to be a company that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively. We are an equal opportunity employer, committed to fostering an inclusive and diverse workplace.

Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Kenilworth, NJ, USA, also known as Merck Sharp & Dohme Corp., Kenilworth, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status:

Relocation:

VISA Sponsorship:

Travel Requirements:

Flexible Work Arrangements:

Shift:

Valid Driving License:

Hazardous Material(s):

Number of Openings:

Requisition ID:R122612