Our ability to excel depends on the integrity, knowledge, imagination, skill, diversity, and teamwork of people like you. As part of our HR team, you'll have the opportunity to collaborate with a group of talented, fun, and dedicated colleagues while developing and expanding your career in an HR Coordinator/Administrative Associate position. This position will support our company's Boston and Cambridge sites.
In this role, you will have multiple responsibilities in a fast-paced environment. Responsibilities will include general HR support serving as the front-line point of contact for the HR department, new hire onboarding & orientation coordination, site transportation coordination, and general HR team administrative support, such as calendaring and expense management.
To succeed, you will need a flexible skill set, including the ability to execute tactically and collaborate across many teams, levels, and situations. Success in this role will also require influential partnership with associates, managers, and senior management within the organization to execute the HR strategies that foster organizational and people effectiveness.
The individual selected must have the ability to prioritize and complete deliverables across various stakeholders, have strong verbal and written communication skills, ability to work both independently and collaboratively, be comfortable with multi-tasking on diverse responsibilities, be flexible, and able to work in a fast paced, deadline-driven environment.
This position requires a high degree of professionalism and confidentiality due to sensitive natures and policy requirements for Human Resources data.
Assist with the day-to-day operations of HR functions and duties and troubleshoot issues as they arise
Function as initial point of contact for employees with general questions related to Human Resources (for example: disability, benefits, , LOA, FMLA, educational assistance, open enrollment, etc.)
Administer our Research Division's Boston/Cambridge Transportation program, distribute and track parking and public transportation passes; Work with payroll to ensure appropriate deductions are taken; Main point of contact for vendor
Oversee onboarding; Schedule and facilitate New Hire Orientation Sessions, prepare all materials, ensure I-9/E-Verify Compliance
Working with hiring manager and New Employee Administration to ensure computer and software are ordered and an office is assigned, ensuring network access and all other first-day requirements are met
Oversee local Internship/Co-Op program and orientation; partner with managers and local groups to help provide a positive and successful program
Coordinates local site Benefits
Calendar management, including appointments, meetings, conferences, and travel arrangements
Preparing, processing, and reconciling expense reports, purchase orders, and payment requests, as needed. Leading the work of tracking budgets and costs
Works with other functions to create, maintain and update HR and policy related content on Intranet Site
Work under pressure and handle multiple tasks, as well as demonstrating accuracy, initiative, flexibility, tact, and good judgment
Must maintain a high level of confidentiality and discretion
Being an enthusiastic team player with a strong drive to create a positive work environment
The ability to be comfortable with high volume workload and to "roll up your sleeves" to get things done
Strong attention to detail
Excellent written and verbal communication skills
Must be comfortable interacting with people at all levels, including Senior level management within biotech, pharmaceutical, and academic communities
Proven ability to demonstrate and foster collaboration among peers and extended HR organization
Experience navigating and leverage HR systems to gather data to support client consultation
Assertive, self-starter and independent quick thinker
Effective problem solving through investigation and solution identification
Minimum 5 years of relevant experience required. Candidates should have a proven track record in the Administrative and/or Human Resources functions
Proficiency with MS Office (Outlook, Word, PowerPoint, Excel)
Experience with Workday a plus
Required: High School Diploma or equivalent
Preferred: Advanced education or certifications (e.g. Associate’s Degree, Certified Administrative Professional, Project Management Professional Certification)
Our Support Functions deliver services and make recommendations about ways to enhance our workplace and the culture of our organization. Our Support Functions include HR, Finance, Information Technology, Legal, Procurement, Administration, Facilities and Security.
Who we are …
We are known as Merck & Co., Inc., Rahway, New Jersey, USA in the United States and Canada and MSD everywhere else. For more than a century, we have been inventing for life, bringing forward medicines and vaccines for many of the world's most challenging diseases. Today, our company continues to be at the forefront of research to deliver innovative health solutions and advance the prevention and treatment of diseases that threaten people and animals around the world.
What we look for …
Imagine getting up in the morning for a job as important as helping to save and improve lives around the world. Here, you have that opportunity. You can put your empathy, creativity, digital mastery, or scientific genius to work in collaboration with a diverse group of colleagues who pursue and bring hope to countless people who are battling some of the most challenging diseases of our time. Our team is constantly evolving, so if you are among the intellectually curious, join us—and start making your impact today.
NOTICE FOR INTERNAL APPLICANTS
In accordance with Managers' Policy - Job Posting and Employee Placement, all employees subject to this policy are required to have a minimum of twelve (12) months of service in current position prior to applying for open positions.
If you have been offered a separation benefits package, but have not yet reached your separation date and are offered a position within the salary and geographical parameters as set forth in the Summary Plan Description (SPD) of your separation package, then you are no longer eligible for your separation benefits package. To discuss in more detail, please contact your HRBP or Talent Acquisition Advisor.
Employees working in roles that the Company determines require routine collaboration with external stakeholders, such as customer-facing commercial, or research-based roles, will be expected to comply not only with Company policy but also with policies established by such external stakeholders (for example, a requirement to be vaccinated against COVID-19 in order to access a facility or meet with stakeholders). Please understand that, as permitted by applicable law, if you have not been vaccinated against COVID-19 and an essential function of your job is to call on external stakeholders who require vaccination to enter their premises or engage in face-to-face meetings, then your employment may pose an undue burden to business operations, in which case you may not be offered employment, or your employment could be terminated. Please also note that, where permitted by applicable law, the Company reserves the right to require COVID-19 vaccinations for positions, such as in Global Employee Health, where the Company determines in its discretion that the nature of the role presents an increased risk of disease transmission.
Current Employees apply HERE
Current Contingent Workers apply HERE
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Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.
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We are proud to be a company that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively. We are an equal opportunity employer, committed to fostering an inclusive and diverse workplace.
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Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.
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