Oracle Senior Administrative Assistant in Lombard, Illinois

Provides administrative/clerical support to a function, group or customer base. Supports an SVP or below.

Spends less than 20% of time providing administrative support to relieve managers and staff of administrative and clerical details. Spends more than 80% of time on special projects. Projects may include equipment management, training new hires on policies and procedures, project coordination and logistics, documentation and collateral coordination, liaison to Human Resources, create administration manuals. May participate in operational task forces. May analyze basic spreadsheet models and track projects.

Works on assignments that are complex in nature where considerable judgment and initiative is needed in resolving problems and making recommendations. Exercises judgment within defined procedures and practices to determine appropriate action. Normally does not receive work instructions, may determine methods and procedures on new assignments and may supervise other administrative employees. Ability to work in a dynamic fast paced environment. Knowledge of spreadsheet applications. Demonstrated strong organizational skills. Proactive and resourceful. Self-motivated. Proficient in desktop applications such as MS Word, Excel, PowerPoint, email messaging tools, etc. BA/BS degree or equivalent. 2 - 4 years of related experience.

Oracle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans status or any other characteristic protected by law.


We are looking for an Executive Admin for one of the fastestgrowing Cloud development groups at Oracle. This is your opportunity to join a fun team in a great environment.

  • Support GVP and 3 senior leaders on his team

  • Organize team happy hours, events, dinners,volunteer opportunities

  • Opportunity to learn and influence productdirection, strategy, marketing if desired

  • In person at Oracle Headquarters in Redwood City


  • Very detail oriented and organized

  • Proactive to learn and help where needed

  • Ability to organize events

  • Computer savvy including proficiency with Mac OSincluding Apple Calendar

  • Proficiency with Office (Excel, Powerpoint,Word, Outlook)

  • Innate ability to learn how to work with variousexecutives, and customers

  • Strong mathematical skills a plus


  • Proactively coordinate happy hours, dinners,team events, volunteer opportunities

  • Manage calendar and meetings for GVP

o Real time fast turnaround on frequently changingcalendar, including proactively recognizing meeting conflicts and resolvingthem

o Understanding priority of meeting requests fromvarious executives

o Start dialin/webconference

o Help ensure meetings start/end on schedule (asmuch as possible!)

o Join dialin/webconference for upcoming meetingswhen GVP is late from previous meetings

o Respond to meeting requests by email, text,slack

o Prioritize GVP requests but also supportcalendar for 3 other senior leaders on the team

  • Floor manager for our floor at OracleHeadquarters

o Picking up lunch for GVP and other seniorleaders on the team

o Organize floor/team events

o Ensuring supplies are stocked

  • Manage travel for GVP and 3 other senior leaderson the team

o Choosing most efficient routes, ensuringtransfers and hotel bookings are in place

o Help with real time changes due to plan changesor flight cancellations/delays

  • Manage expenses for GVP and 3 other seniorleaders on the team

  • Manage approvals for GVP and 3 other seniorleaders on the team

  • Join product discussions and influence productstrategy / direction / marketing if desired

Job: *General Administration/Secretarial

Organization: *Oracle

Title: Senior Administrative Assistant

Location: United States

Requisition ID: 18000727