CBRE Facilities Planning Coordinator in Markham, Ontario
The purpose of this position is to provide support within the planning, scheduling, coordinating of facilities moves, special projects and events. Assists in maintenance of furniture inventories, space planning, and related records / files.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Reviews and evaluates incoming requests for moves within service level agreement timelines. Assists in the development, modification and support of new furniture purchasing contracts. Obtains quotes for rentals, parts, labor and installation costs for work orders, Manages the furniture portfolio and maintains inventory through monthly reports and tracking. Identifies existing furniture solutions currently in place and develops standard operating procedures for all furniture activity. Provides customer interface to validate office vacancies, floor plans and proper occupancy information. Participates in facility project meetings. Assists management staff in analysis and developing furniture budgets and solutions. Coordinates strategic planning for moves, adds, and/or changes. Delivers budgetary forecasting. Assists in development of e-business opportunities to decrease costs and add efficiencies to procurement processes. May coordinate audio-visual and telephone equipment for conference room and event set up within the assigned facility. May create, modify and maintain AutoCAD drawings to provide accurate floor plans and occupancy information. Other duties may be assigned.
No formal supervisory responsibilities in this position. Coordinates and assigns tasks to co-workers within a work unit and/or project.
EDUCATION and EXPERIENCE
High school diploma or general education degree (GED) Required. Minimum of two years of related experience and/or training.
CERTIFICATES and/or LICENSES
None. Valid driver's license, if driving required in conjunction with job duties.
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.
Requires knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts, and/or commissions. Conducts basic financial analysis.
Ability to comprehend, analyze, and interpret complex documents. Ability to solve problems involving several options in situations. Requires intermediate analytical and quantitative skills.
OTHER SKILLS and ABILITIES
Intermediate skills with Microsoft Office Suite. Ability to use work order system.
SCOPE OF RESPONSIBILITY
Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Responsible for setting own project deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.
Equal Opportunity and Affirmative Action Employer Women/Minorities/Persons with Disabilities/US Veterans
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