DynCorp International LLC. Office Admin Sr in MILTON, Florida
Directs and coordinates on-site administrative support to a complex contract, project or tasks for maximum utilization of services.
Principal Accountabilities * Supervises administrative staff in support of business requirements such as processing timesheets, expense reports, etc. to ensure effective efficiencies in compliance. * Plans and coordinates office services and related activities, including the development and supervision of programs for the maximum utilization of services and equipment. * Manage the visitor flow, SparePoint sites, support preparation, submission of reports as directed by upper management. * Responsibilities May Include:Analyzes and organizes office operations and procedures such as preparation of timesheets, personnel, information management, filing systems, requisition of supplies and other clerical services. * Plans and conducts meetings, including automated meetings capabilities such as Skype, WebEx, and simipar audio video capabilities. * Ensures compliance with company policies, procedures and other practices set forth by upper management. * Oversees the compiling, preparing and accuracy of invoices for assigned area. * Plans, prepares, and coordinates upper management’s travel activites, schedules and provides similar travel support information, and coordinates press interviews and special events. * Maintains and tracks costs and performance on contracts. * Arranges programs, events or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers and controlling event budget. * Ensures compliance with company policies, procedures and other practices set forth by upper management. * Consults with program management to gather information about program needs, objectives, and function’s features for compliance. * Ensures compliance with company policies, procedures and other practices set forth by upper management. * Writes and maintains reports to update management of relevant information. Status first line management on a regular basis. * Creates, maintains, updates and reconciles spreadsheets to support reporting and analysis for Senior Executive Management approval. * Responds to requests from SBU or SBA regarding best practices in an advisory capacity. Knowledge & Skills * Demonstrate proficiency in Microsoft applications (i.e., excel). * Strong analytical and organizational skills to oversee multiple work assignments. * Excellent writing skills. * Excellent communication, effective leadership and interpersonal skills. * Knowledge of functions and operations of United States Military Commands preferred. Experience & Education * Four (4) years progressive experience in business occupations is required. Previous government services industry-related experience preferred. * Bachelor’s degree in an associated discipline. Two (2) years experience in related field may be substituted for each year of the four (4) years college. Physical Requirements/Working Environment * Works in normal office environment with controlled temperature and lighting conditions. Travel * Ability to travel internationally if required for position.
Job: *Aviation / Support
Title: Office Admin Sr
Location: UNITED STATES-FLORIDA-MILTON
Requisition ID: 1801789