AECOM Project Management Assistant in Minneapolis, Minnesota

Business Line Transportation

Position Title Project Management Assistant

United States of America - Minnesota

Minneapolis

Job Summary

AECOM is seeking a highly talented Project Management Assistant for immediate employment in the Minneapolis office.

The responsibilities of this position include, but are not limited to:

  • Provides administrative support to professional/technical staff in the St. Louis Park and downtown Minneapolis, MN offices performing a variety of tasks

  • Support PM with job set up, project monitoring, cost control, EACs, changes and reporting

  • Perform invoice preparation - review sub-consultant invoices for accuracy and consistency, assemble backup per client requirement

  • Respond to client inquiries and work to resolve client disallowances

  • Conducts or assists in the documentation of accounting projects. Prepare monthly reports for client

  • Under close supervision, follows established procedures in performing accounting duties of limited scope and complexity requiring professional knowledge of accounting theory and principles

  • Interact with internal & intra-office departments to resolve project specific discrepancies

  • Conference Center support/backup

  • Computer technology – assists with WebEx set up, multiple location meeting set up, conference call set up

  • Maintains and places office supply/vendor orders

  • Assist with incoming / outgoing mail, FedEx, UPS

  • Accomplishes administrative functions with the use of Word, Excel, Outlook, and PowerPoint

  • Performs basic administrative duties – Schedules meetings, assists with travel arrangements, assists with expense report preparation

  • Works closely with administrative assistants from all business lines to help with daily administrative responsibilities

  • Other projects as assigned

Minimum Requirements

  • High School diploma

  • 6+ years of experience

  • Proficient in using spreadsheets, word processing and standard office software

  • Excellent problem solving, math and accounting skills

  • Superior organizational and time management skills

  • Ability to manage tasks with aggressive deadlines

  • Excellent verbal and written communication skills

  • Flexibility/adaptability

  • Strong customer focus/excellent relationship with Project Managers and project team

  • Have a firm understanding of billing requirements per the contract

  • Displays knowledge and ability to apply standard techniques, procedures and criteria in carrying out a sequence of related accounting tasks

Preferred Qualifications

  • College degree ideally with a major involving business or accounting practices

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.

At AECOM, employee's safety and security are our top Safeguarding core value. All employees are expected to set the highest level of safety expectation in their work, display the highest level of safe behavior, and actively participate in AECOM's Safety For Life Program. SH&E is a part of our company culture and participation is required for all employees.

NOTICE TO THIRD PARTY AGENCIES: Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM.

Job Category Administrative Support / Secretarial

Business Group Design and Consulting Services Group (DCS)

Country United States of America

Position Status Full-Time

Requisition/Vacancy No. 181051BR

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.