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Chenega Corporation Travel Clerk III-POM in Monterey, California



Company Job Title: Travel Clerk III

Chenega Job Title: Travel Clerk III

SCA WD Labor Category: Travel Clerk III, #01533

Clearance: NACI

Location: Presidio of Monterey, CA

Reports To: Program Manager

FLSA Status: Non-Exempt, Full Time, SCA

Prepared Date: 08-15-2019

Approved Date: 08-15-2019

Executive Order 13495, The Non Displacement of Qualified Workers Under Service Contracts provide first right of refusal to incumbents on contracts. If the position is accepted by the incumbent on the job, other application/resume of non-incumbents will not be reviewed.


  • The Travel Clerk III will plan itinerary and schedule travel accommodations for military and civilian personnel with dependents, to include household goods and freight shipments, according to travel orders using knowledge of routes, types of carriers, and travel regulations.

Duties and Responsibilities:

  • Assist customers with the shipment of Household Goods (HHG).

  • Prepares shipments, coordinates with carriers and conducts site visits. Tasks include passenger travel mission, having authority on travel matters, including the furnishing of advice and information to travelers, administrative officials and others; reconciliation of the travel account CBA;

  • Has responsibility as the principal liaison with all elements, carriers, and facilities.

  • Assists customers with shipment of small packages and freight.

  • Performs clerical and physical tasks in connection with shipping goods and receiving incoming shipments.

  • Provide reports and statistical data of all transportation activities.

  • Submit monthly traffic activity reports.

  • Process Incentive Payments and Reimbursements.

  • Route and award personal property shipments for pick up.

  • Process request for extension of travel and transportation entitlements.

  • Process and/or Create inbound shipment record when documents are received.

  • Monitor and review shipments.

  • Process change in destination Requests.

  • Maintain a calendar year record of shipments and tonnage ordered for each DPM Containerization & Local Drayage Contract line item.

  • Arrange for the physical or administrative movement of personal property shipments into/out of Non Temporary Storage (NTS).

  • Verify Charges and process invoices.

  • Monitor Non‐Temporary Storage (NTS) Lots Expirations.

  • Process Individual/Family passenger movement requests.

  • Process overseas travel requests.

  • Prepare port call request.

  • Manage the travel request mailbox to initiate and process government-related travel arrangements, travel orders, and prepare vouchers within government travel systems.

  • Communicate verbally and in writing with staff in the division and outsiders as necessary as relates to travel processing.

  • Answer telephones respond to e-mail inquiries, coordinate visitor travel, provide information, and stay in direct communication with travel preparers, coordinators and government approving officials.

  • Prepare, review and update administrative documentation: Type correspondence, including letters, memos, reports and statements as needed to respond to routine requests for information related to government travel functions.

  • Prepare, review, and update administrative documentation: Review the current documents together with other pertinent documents and revise or update the documentation to reflect the current status of travel actions.

  • Prepare and route for approval all announcements for all travel-related meetings and conferences. Create and maintain a detailed filing and tracking system that records status of travel approvals throughout the government approval process.

  • Input documents for tracking throughout a Government office for action, information or signature as required.

  • Advise approving officials and other Government officials of irregularities in division travel or incidents that might disrupt planned or active travel.

  • Other duties as assigned

Minimum Qualifications : (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.)

  • High School diploma or GED, and a minimum of six months of related work experience.

  • Three (3) years of experience in traffic management or aerial port organization as a Travel Clerk, preferred.

  • Must be able to use Microsoft Office (Word, Excel, PowerPoint, Outlook, etc);

  • Familiarly with one or more of the following systems/processes/functions is desired: Command Pay/Personnel Support System(PASS); Command PASS Coordinator (CPC); Navy Standard Integrated Personnel System (NSIPS), Transaction Online Processing (TOPS), Master Military Pay Account (MMPA), Navy Enlisted Advancement System Online System (NEASOS), Electronic Service Record (ESR), Navy Family Accountability and Assessment System (NFAAS), Joint Personnel Adjudication System (JPAS), Naval Aviation Logistics Command Management Information System (NALCOMIS), and/or Sierra Hotel Aviation Readiness Program (SHARP).

  • Strong written and verbal communication skills

  • Strong Organizational Skills

  • Ability to Multi-task

  • Must be able to pass a National Agency Check with Inquiries (NACI) for computer access.

  • Ability to work weekends periodically

Knowledge, Skills and Abilities:

  • Extensive knowledge on Joint Travel Regulation (JTR) and Army Personal Property requirements.

  • Requires knowledge of Defense Personal Property System (DPS) and Electronic Transportation Operational Personal Property Standard System (eTOPS).

  • Requires knowledge of Cargo Movement Operations Systems (CMOS).

  • Excellent interpersonal and communication skills

  • Ability to follow oral and written directions.

Physical Demands: (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

  • While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to walk; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

Work Environment: (The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.)

  • The employee will normally work in a temperature-controlled office environment, with frequent exposure to electronic office equipment.

  • During visits to areas of operations, may be exposed to extreme cold or hot weather conditions. Is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and loud noise.

Chenega Corporation and family of companies is an EOE.

Equal Opportunity Employer/Veterans/Disabled

Native preference under PL 93-638.

We participate in the E-Verify Employment Verification Program.

Primary Location: United States-California-Monterey

Organization: Chenega Healthcare Services
Strategic Business Unit: Environmental Healthcare and Facilities
Security Requirements: Public Trust/NACI
Job Schedule: Full Time Non-Exempt
Recruiter: Patricia Bates
Req ID: 1900004264