Bank of America Administrative Assistant III in Newport Beach, California
The Administrative Assistant III will support a broad range of administrative functions for the Local Markets & Consumer Business Integration team. Functions include: coordination of travel and meetings, assist with event planning , processing of expenses, supply and facility management, on boarding/off boarding employees, ordering necessary technology, creation and editing of presentations including supporting materials and reporting & special projects as needed.
Enterprise Role Overview:
Performs diverse, advanced and confidential administrative support functions including composing, signing and releasing routine but somewhat complex correspondence. Usually relieves management of administrative details; gathers, compiles and reports information relevant to/for department; may manage a number of different and often conflicting objectives, projects or activities at one time. Communicates with executives and line management to gather or convey relevant information. May be involved in high-level client contact and exposure to sensitive information, and must use considerable tact, diplomacy and judgment. Advanced administrative and analytical skills. Thorough knowledge of a variety of software programs.
Minimum 2 years supporting an executive in an administration support capacity
Minimum 2 years of business support experience or in a relatable customer service or client facing role
Ability to Multi-Task, self-starter who requires minimum supervision
Experience in Microsoft Excel and Powerpoint
Ability to proactively look for potential conflicts or issues and resolve
Strong attention to detail
Ability to prioritize and work well under pressure
Ability to obtain information in a timely and efficient manner
Effective comprehension, listening, verbal and written communication skills
Ability to navigate in a constantly changing environment and under tight deadlines with high level of accuracy
Proven relationship skills and ability to work with a variety of constituent groups
Ability to interface with Senior Executives
Proficiency with Microsoft Office (PowerPoint, Word, Excel, Outlook)Excel and PowerpointDesired Skills:
BS/BA or equivalent work experience
Proficiency in Concur & Ariba systems
Proficiency in internal technology ordering systems
Posting Date : 04/12/2018
Newport Beach, CA, 520 NEWPORT CENTER DR (CA6814),
- United States
Travel : Yes, 5% of the time
Full / Part-time : Full time
Hours Per Week : 40
Shift : 1st shift
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