Oracle Administrative Assistant, OCI in Oakland, California

Administrative Assistant, OCI

Preferred Qualifications

  • Responsibilities include but are not limited to:

  • Works on assignments that are moderately complex in nature where judgment is needed in resolving problems and making routine recommendations.

  • Arranges internal/external meetings and catering needs.

  • Makes domestic/international relocation/travel arrangements. Tracks trips and deals with issues that arise.

  • Implements space planning and group moves.

  • Sets up new hire offices and works with facilities on office and lab space assignments.

  • Acts as an information source on organization policies and procedures.

  • Manage Expense Reports

  • May assist with developer community management including organizing events and sending out marketing collateral

Preferred Qualifications:

  • Experience working for fast paced executives with a demanding calendar and schedule, and have supported an executive with multiple levels of management.

  • Proficiency in desktop applications such as MS Word, MS Excel, MS PowerPoint, email messaging tools, etc.

  • Proactive and resourceful. Strong organization skills

  • Upbeat, positive attitude, communicative

Detailed Description and Job Requirements

Provides administrative/clerical support within any of a variety of departments. Supports an SVP or below.

Spends 60% of time providing administrative support to relieve managers and staff of administrative details. Spends less than 20% of time on special projects. Spends less than 20% of time performing clerical duties; ie: taking messages, filing, copying, faxing. Duties may include processing and tracking of purchase orders, expense reports, timecards. Arranges interviews and group events. Maintains organization charts and distribution lists. Creates spreadsheet models for forecasting. Implements space planning and group moves. Sets up new hire offices. Assists in the preparation of reports, graphs, and presentations using spreadsheet and graphic software. Makes domestic/international relocation/travel arrangements. Arranges internal/external meetings and catering needs. Acts as an information source on organization policies and procedures. Works with other administrative personnel.

Works on assignments that are moderately complex in nature where judgment is needed in resolving problems and making routine recommendations. Follows standard practice and procedure. Normally receives no instructions on routine work, general instructions on new assignments. Ability to work in a dynamic fast paced environment. Knowledge of spreadsheet applications. Demonstrated strong organizational skills. Proactive and resourceful. Self-motivated. Proficient in desktop applications such as MS Word, Excel, PowerPoint, email messaging tools, etc. BA/BS degree or equivalent. 1 - 2 years of related experience.

Oracle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans status or any other characteristic protected by law.

Job: General Administration/Secretarial

Location: US-CA,California-Oakland

Other Locations: US-CA,California-Santa Clara

Job Type: Regular Employee Hire

Organization: Oracle