KeyBank Agency Contracting Coordinator and Vendor Compliance Specialist in Overland Park, Kansas
Agency Contracting Coordinator and Vendor Compliance SpecialistinOverland Park, KSatKey Bank- Corporate
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11501 Outlook Street
Overland Park, KS
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Job DescriptionAbout the Job
The Agency Contracting Coordinator works directly with the Agency Loan Origination and Underwriting Groups and/or the KeyBank Real Estate Technical Services to obtain bids and engage third party contractors to prepare reports for use in the underwriting of Fannie Mae and Freddie Mac mortgage loans. The Agency Coordinator handles the ordering, tracking, receipt and payment of Appraisals, Property Condition Reports, Seismic (if applicable), Environmental Reports, Zoning and other necessary reports as needed throughout the United States. The Agency Contracting Coordinator is also responsible for ensuring existing Agency approved vendors are compliant annually with Agency guidelines for 3rd party vendors and also to approve any new vendors in consultation with a Deputy Chief Underwriter and KeyBank Real Estate Technical Services. The Agency Contracting Coordinator in conjunction with the Deputy Chief Underwriter and KeyBank Real Estate Technical Services is responsible to ensure that engagement letters and any supplemental requirements are current and are kept up to date to reflect the most recent Lender and Agency guidelines.
Essential Job Functions
Receive a Service Request for Third Party Reports Order Form from the Mortgage Bankers or Underwriters (as applicable) via RIMS and verify the completeness and adequacy of the information to understand the scope of the assignment.
Handle requests in a timely and efficient manner.
Evaluate contractor responses and engage reports within 2-3 days after a Service Request is received. The mandatory turnaround time for Zoning, PNA, ESA and Appraisal is 2 weeks. An exception to allow for 3 weeks on an appraisal may be approved by Deputy Chief Underwriter if the appraisal fee is significantly lower. If the fees for 2 week deliveries are excessive, the Deputy Chief Underwriter shall discuss with the Regional Production Manager.
Review Service Requests in the third party ordering system (RIMS) to ensure the accuracy and completeness of information, with follow-up to ensure the timely engagement for services requested.
For all requests received, enter data into RIMS, CLOSER and/or RECWeb to track the request, engagement, receipt, review, and payment of the applicable reports.
Monitor pending and past due reports, to ensure timely receipt of both draft reports and final copies electronically.
Verify, process, approve and submit final invoices for payment.
Keep accurate, organized records of all contracting activity.
In cases where reports have been engaged and the proposed loan request is withdrawn prior to the execution of an engagement letter, coordinate the reconciliation of applicant s deposit to the costs incurred and facilitate the reimbursement of any excess funds to the applicant.
Communicate proactively with Underwriters, Closers, QC, and Contractors to ensure draft and final reports are received in a timely manner and that the work product is acceptable.
Notify Underwriting staff when reports are received either in draft or final form.
Maintain accurate and up to date request forms, engagement letters and training materials that are pertinent to the contracting process for all covered LOBs.
In conjunction with KeyBank Real Estate Technical Services, maintain electronic vendor files and ensure existing Agency approved vendors are compliant annually with Agency guidelines for 3rd party vendors as updated from time to time on AllRegs.
Seek approval of any new vendors in consultation with a Deputy Chief Underwriter and KeyBank Real Estate Technical Services.
Prior to engagement, verify the vendor does not appear on the Suspended Counterparty List for Fannie Mae transactions and the Restricted Vendor list for Freddie Mac transactions. The vendor must not be listed on any other prohibited list as defined in AllRegs for Fannie Mae and Freddie Mac transactions.
Strong organizational skills, very detail-oriented, and diligent with follow through
Work well independently and be proactive in handling job responsibilities
Good written and oral communications skills
Ability to multitask and work efficiently in a high volume, deadline oriented environment
Maintain strong interpersonal skills and professional conduct with internal and external contacts
Proficiency in Word, Excel and web-based applications
High School diploma or GED equivalent
Experienced in commercial real estate operations and/or financing, and specifically Agency lending
Experienced in contracting with vendors and working with Requests for Proposals, Scopes of Work, and Engagement Letters
Familiarity with electronic media formats
Familiarity with RIMS database for third party contractingABOUT KEY:KeyCorp's roots trace back 190 years to Albany, New York. Headquartered in Cleveland, Ohio, Key is one of the nation's largest bank-based financial services companies, with assets of approximately $134.5 billion at March 31, 2017. Key provides deposit, lending, cash management, insurance, and investment services to individuals and businesses in 15 states under the name KeyBank National Association through a network of more than 1,200 branches and more than 1,500 ATMs. Key also provides a broad range of sophisticated corporate and investment banking products, such as merger and acquisition advice, public and private debt and equity, syndications, and derivatives to middle market companies in selected industries throughout the United States under the KeyBanc Capital Markets trade name. KeyBank is Member FDIC.ABOUT THE BUSINESS:Key Corporate Bank is a full-service corporate and investment bank serving the needs of mid- to large- sized businesses and focusing principally on middle market clients in six industry sectors: consumer, energy, healthcare, industrial, public sector, and real estate.FLSA STATUS:ExemptKeyCorp is an Equal Opportunity and Affirmative Action Employer committed to engaging a diverse workforce and sustaining an inclusive culture. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.JobID: 28027BR