Occidental Petroleum Administrative Assistant in Pedricktown, New Jersey
Title: Administrative Assistant Location: United States-New Jersey-Pedricktown Other Locations:
Contribute. Grow. Lead...with OxyChem. Looking for a challenge? Desire to achieve your true potential? OxyChem is a growing, action-oriented, safety driven chemical manufacturing company continually striving to be the best in the business while staying focused on environmental protection. The secret to our success has and will continue to be our people.
Occidental Chemical Corporation (OxyChem) is a leading North American manufacturer of polyvinyl chloride (PVC) resins, chlorine and caustic soda – key building blocks for a variety of indispensable products such as plastics, pharmaceuticals and water treatment chemicals. Other OxyChem products include caustic potash, chlorinated organics, sodium silicates, chlorinated isocyanurates and calcium chloride. OxyChem's market position is among the top three producers in the United States in 2017 for the principal products it manufactures and markets. Based in Dallas, Texas, the company has manufacturing facilities in the U.S., Canada and Latin America
In a fast-paced industry that demands precision, we create a supportive workplace where the safety and well-being of our employees are paramount. We are committed to rewarding top performers, offering very competitive pay and benefits, and providing career development opportunities. We are looking for an Administrative Assistant at our Pedricktown, NJ plant location.
Essential Job Duties:
Attend all scheduled Health, Safety and Environmental training sessions and understand and comply with all written site and corporate safety, health and environmental procedures
Participate in required Health, Safety and Environmental initiatives and programs, such as Management of Change procedures, Process Hazard Reviews, EVI system, Planned Inspections, Hazard Cognition Programs, etc.
Provide employees with Human Resource support at a local level, including onboarding activities for new employees, coordinating training, maintaining personnel and other plant files, assisting with staffing activities, and producing routine metrics reports
Provides a customer service focus by answering employee requests, questions, and/or directing them to the appropriate source.
Provides clerical support, as required, for maintaining procedures, processes, updates, routing, and distribution.
Serve as Vice Chairperson of the Employee Activity/Safety committee, which includes coordinating and communicating the scheduling of activity committee meetings and events and managing and coordinating the setup and removal activities for onsite functions
Custodian of the plant Procurement Card for items that are required from the internet and local establishments including all office supplies
Coordinate record and file retention programs plant wide following OxyChem’s record retention schedules including all personnel and confidential files
Audit Time and Attendance for payroll purposes and trains new employees on time keeping
Distribute and process incoming and outgoing plant mail
Publish plant monthly newsletter (Pipeline)
Process travel expense reports for plant employees as needed as well as assisting visitors with their travel arrangements
Complete various reports and applications, such as overtime reports, headcount reports, vacation reports, absence reports, etc.
Conduct pre-employment testing
Maintains oversight of the plant safety shoe program
Provides assistance to all site groups as needed
Minimum high school diploma or equivalent, i.e. GED
Minimum 5 years’ experience in administrative support or equivalent competencies.
Must have high level of interpersonal skills to handle sensitive and confidential situations.
Must be able to interact and communicate with individuals at different levels of the organization and with key customers.
Highly effective team player with strong interpersonal and administrative technical skills.
Capable of organizing and prioritizing heavy and diverse workloads with accuracy and minimal supervision while meeting critical deadlines.
Detail oriented and organized.
Strong customer focus.
Strong written and oral communications skills.
Exhibit a high level of personal drive and initiative.
Advanced level of proficiency in PC applications and operating systems including Microsoft Office Products (Excel, Word, PowerPoint, and SharePoint).
Additional Desired Qualifications
- Working knowledge of PeopleSoft and/or HRIS database, SAP, and Taleo
Oxy is an Equal Opportunity Employer/Individual with Disability/Veteran Status