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Oracle Facilities Site Lead in Philippines, Philippines

Facilities Site Lead

Preferred Qualifications

Role description:

In this role you will be part of a team responsible for the facilities operational services in Oracle NetSuite Sites in Manila. You will be responsible for the quality of the day-to-day services and will be supported by the local Facilities Team.


Rental & Utilities Payment

Building Management Liaising

Inventory, Purchasing & PO Monitoring

General Office Equipment Management, Repairs & Maintenance

Seat Assignment, Moves and Changes

Service Requests - OSvC - MyHelp

Office Facilities Management & Services – Pantry Services, Training & Meeting Resources, Cleaning Services

Asset Inventory, Management & Retired Asset Disposal

HC & Seat Capacity Monitoring & Reporting

New Hire Orientation

Problem Solving

Unifier – Budget requestor, EHS Contributor/Dispatcher

EHS Inspection and Monitoring


Office Safety & Security

Office Parking Management

Operational responsibilities for Concierge Services - FrontDesk and switchboard, Dispatch & Mail Services


General education & qualifications

Previous experience of administration

Previous corporate working experience essential

Previous experience of working within Real Estate and Facilities

Understanding of Helpdesk and Service Resolution

Ability to generate and compile reports.

General Abilities/Skills

Excellent Communication Skills

Ability to communicate effectively both verbally and in writing is essential

Able to produce clear and concise written communication

Fluent in English is essential

Organizational skills

Able to demonstrate a professional and organized approach to the role

Previously worked on implementing policies and procedures

Logical thinker, able to spot errors and resolve queries, obtain closure on relevant issues

Ability to accurately complete tasks within specified deadlines

Ability to prioritize, Able to multi task and be flexible


Facilities Management

Sourcing & Procurement

Understanding of corporate multi-cultural working environment is essential

Awareness of current security issues / threats is desirable

Customer Service Management

Understands the importance of having a good relationship with all internal / external customers/contacts

Other Qualities

Able to interact, build and maintain good relationship in all levels within the company

Flexible, approachable and passionate, dependable

Confident and outgoing nature

Team player, flexible approach, common sense, responsive

Creative, pro-active, go-getter

Detailed Description and Job Requirements

Provide building and office management services for economy of operation and maximum usage of facilities and equipment. Work with external vendors to develop and implement facilities plans. Review vendor contracts, onsite vendor performance, timely work order completion, and construction related activities. Participate in collaborative space planning efforts with internal resources and user groups. Prepare and monitor annual property budget and other related costs in facility planning. This position will interface with both senior management as well as individual contributors.

As a member of our Real Estate and Facilities team, you will assist the building or office manager in all aspects of daily operations. This may include managing Oracle's office space and equipment. Ensure adherence to company guidelines, processes and building and safety codes. Obtain, review and estimate design costs including equipment, installation, labor, materials, and preparation. Prepare annual budget. Conduct benchmarking.

Duties and tasks are standard with some variation. Completes own role largely independently within defined policies and procedures using problem solving skills. Excellent communication and decision making skills. Familiarity with email and MS Office applications is essential. Willing to function as after-hours contact for facilities emergencies. May be required to be accessible via phone or pager. Degree, relevant certification or equivalent with 2-5 years prior facilities or property assistant experience preferred.

Job: Facilities

Location: PH-Philippines

Job Type: Regular Employee Hire

Organization: Oracle