Church & Dwight Co., Inc. Sr Administrative Assistant in Princeton, New Jersey
At Church & Dwight, we value talented professionals with a strong desire to make a positive impact in our company. As a rapidly growing organization, we are always seeking passionate and creative individuals whose action-oriented mindset will foster continued growth throughout our leading brands.
Job Title: Quality & Regulatory Coordinator
Administrative support Quality, Consumer Relations, and Int’l and Regulatory Affairs – 40%
Set-up meetings, interview schedules, travel, etc.
On-board new hires
Manage PO process for Quality/Regulatory/Consumer Relations
Manage vacation days/personal days spreadsheet for Quality/Regulatory/Consumer Relations staff
Troubleshoot office equipment issues
Order all office supplies for Quality, Regulatory and Consumer Relations
Coordinate the Quality quarterly meetings
Resource for Quality, Regulatory and Consumer Relations
Coordinate department Clean Up day
Consumer Relations support – 10%Prepare and Enter Sales
Request the US and Canada product unit sales data each month
Receive the sales for UK, France, Ireland and Germany
Prepare the sales data for US, Canada, UK and France, Ireland and Germany to import into Wilke Thornton
Identify missing UPCs
Request UPCs to be entered into Wilke Thornton from the Consumer Relations group, if necessary
Import the sales data into Wilke Thornton for all six countries
Troubleshoot macro and report issues
Backup support of the PPML retrieval process
Review and update product data and input in Wilke Thornton
Raise any concerns or questions to Consumer Relations
Assist Consumer Relations team with any question
Manage the post office funding for PPML
Global Quality support – 50%Support the Reportability Review Committee (RRC) – 15%
Organize and schedule the weekly meetings and complaints
Attend the meetings and take notes
Compile the notes and use Wilke Thornton for any additional information or clarification, then forward to the RRC committee for first round approval
Manage follow-ups to the group in order to receive comments on time
Revise, combine and update first round minutes and send out for second round/final approval
Once complete, send out final
Make travel arrangements for medical expert once a quarter
Coordinate the payment for medical expert by creating POs and receiving invoices
Quality Management System and Global Quality Program – 10%
Create all new scorecards and KPI input sheets for each new year. This also involves updating the links, formulas and base and targets within each document to ensure accurate information.
Review scorecard and KPI input sheets to ensure data is entered and is current and accurate on monthly basis.
Set-up quarterly Global Quality council meetings and prepare monthly presentation deck to present to Global Quality leaders to identify and address common issues impacting the business.
Request Quality award communication, compile award nominations and order awards.
Administrator for new LMS system Manage the Global Quality SOP system (updating, circulating and issuing of SOPs) plus – 5%
Sharepoint - maintenance -
Route/Circulate new and revised SOPs for approval
Upload approval SOPs to Click
Issue the SOP to Quality/Regulatory/Consumer Relations for training retention
Communicate that the SOP has been upload for review
Manage the SOP Training Review & Signature process to ensure accurate records of all SOP training –5%
Update Access database when changes occur, i.e., new SOPs, new employees, etc.
Distribute the signature sheets when a new or revised SOP is added
Compile and file signed signature sheets
Review quizzes and file
- Receive, number, and email to appropriate plant. Store for retention.
Organize Annual Global Quality Meeting – 7.5%
Work closely with contact at plant/hotel to ensure all needs are met for all meeting attendees, i.e., lodging, meals, transportation, meeting materials, etc.
Work closely with regulatory contacts to ensure all needs are met for all meeting attendees, i.e., lodging, meals, transportation, meeting materials, etc.
High School Diploma with 3+ years related experience or degree from accredited institution with related experience.
Strong experience with Microsoft products is required.
Demonstrated integrity and discretion in handling protected/confidential data.
Church & Dwight is proud to be an Equal Opportunity Employer/Veterans/Individuals with Disabilities.
For more information on our company, our brands and our culture visit us at http://www.churchdwight.com/.
• Innovation-We consistently generate new ideas, thinking outside the box while remaining strategically focused. We always think in terms of possibilities, not limitations.
• Collaboration-We rely on open and honest communication to develop productive working relationships within and across our business units and functions. The mutual respect we have for our colleagues enables us to challenge each other, leading to an even more cohesive team.
• Focus-We maintain a laser-like focus on our consumers. We will grow by leveraging consumer insights on all of our brands and will continue to be industry leaders.
• Entrepreneurialism-We pride ourselves on fostering this spirit where risk-taking and action is encouraged. We are extremely competitive externally, but not internally.