CBRE Construction Document Control Coordinator, Associate Project Manager in Pryor, Oklahoma
About CBRE (NYSE: CBG): At CBRE, you are empowered to take your career path into your own hands. Enjoy workplace flexibility in a global organization with tremendous scale. Work in an inclusive and collaborative environment with supportive teammates. Come experience the employee advantage at CBRE. CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law. As a Fortune 500 worldwide leader in real estate services, CBRE’s more than 70,000 professionals provide exceptional outcomes for clients in 60+ countries. When it comes to real estate, CBRE sees potential everywhere. We turn scale into strength, expense into performance, and property into prosperity. Visit CBRE.com.
Overall, the Document Control Coordinator, (“DCC”) shall support CBRE’s client with the implementation of the “Standards and Procedures” for all building documentation for Data Centers as directed by CBRE’s confidential technology client.
Specifically, the DCC will be involved with:
Support Site Document Control Lead with various tasks.
Support internal teams and vendors with documentation request.
Manage documentation closeout meetings with vendors, client project managers and other project SMEs.
Formally review construction turnover documentation and routing it to the appropriate entities entitled to perform technical review.
Turnover documentation analysis and preparation for upload into EDMS System.
Auditing new and existing documentation for standards compliance and formatting. Typical file formatting checks will include file format compliance, file naming compliance.
Manage the collection and audit of construction documents at project closeouts for site related projects.
Auditing document meta-data for completeness, and performing metadata updates when needed before upload.
Project setup tasks including setting up project folders & procedures for use during construction with our vendors.
Managing the building/drawing audit program.
Specific task may include:
Administrate the Google lifecycle management software.
Work with the PLM team on bug resolution and system enhancement.
Performing audit checks of document indexes against document uploads for completeness and identifying missing files.
Manage the client’s ECN process on site, to ensure documents are processing through the proper change management process.
Following established documentation processes and procedures, and provide guidance / training to various stakeholders, both internally and externally, in regards to documentation related topics and issues, proposing improvements.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and EXPERIENCE
Bachelor's degree (BA/BS/BEng/BArch) from College or University and/or equivalent related experience.
Prior Project Management experience is preferred.
Strong understanding of construction documents strongly preferred
Document Control / Document Management experience is preferred
Working familiarity of AutoCAD or other construction CAD systems is helpful
Document management software
Electrical experience is a plus
CERTIFICATES and/or LICENSES
PMP (US and/or Canada) and LEED AP preferred.
Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectively present information.
Requires knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts, and/or commissions. Conducts basic financial analysis.
Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires intermediate analytical and quantitative skills.
OTHER SKILLS and ABILITIES
Intermediate skills with Microsoft Office Suite. Ability to read and understand architectural drawings. Working knowledge in MS Project is helpful. Knowledge of leases, contracts, and construction practices preferred.
Working knowledge of Google Docs
SCOPE OF RESPONSIBILITY
Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.
Equal Opportunity and Affirmative Action Employer Women/Minorities/Persons with Disabilities/US Veterans
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