McKesson Administrative Assistant in Quebec, Canada

McKesson is in the business of better health and we touch the lives of patients in virtually every aspect of healthcare. At McKesson Canada, we touch the lives of 12 million Canadians every day. We carry more than 35,000 products in 17 distribution centers and ultimately provide distribution to 6,300 retail pharmacies, 1,350 hospitals, long-term care centers, clinics and institutions all over Canada. But we're so much more than a distribution company. We've automated 2,500 retail pharmacies and dispense over 100 million doses a year through our automation solutions. Manufacturers, healthcare providers and patients count on us for a full range of services that contribute to the quality and safety of care for us all.

At McKesson Canada, you’ll help us carry out our mission to improve lives and advance healthcare. Working here is your opportunity to shape an industry that’s vital to us all.

Job Summary

The Administrative Assistant provides support to the VP, Operational Excellence and to the Director, National Transportation with the daily organization of their needs.

Principle duties to the these executives include; managing their agenda, e-mails, planning and organize meetings and trips, including all logistics (reservations, travel, billing and expense reports, etc.). Duties include organizing schedules, coordinating information and being in contact with all persons concerned. Prepare presentations and validates information. Act as the liaison between the Directors , the company’s other departments and external key clients and daily support with administrative requirements.

Specific Responsibilities

• Manage the Vice-President and Director's calendar

• Organize trips for the Directors (flights, hotel, restaurant, car reservation…);

• Organize external meetings: reservation of rooms, meals, etc. as required.

Administrative Duties

• Participate in the preparation, revision, writing, translation, if necessary, and production of presentations;

• Writing and transmission of all general or confidential correspondence for the Executives;

• Participate in the preparation and maintenance of files;

• Archive the documents; Classification of various files;

• Filtering of calls and mail. Write routine letters and follow up on correspondence;

• Research information on the Internet (e.g. maps, addresses, information related to our suppliers, media communications, seminars, etc.);

• Validate and have bills approved;

• Prepare expense accounts and submit them for approval;

Reporting Process & Coordination of Activities

• Complete and update the different period-end reports verify department expenses and identify discrepancies;

• For the hiring of new employees (directors, admin. assistants), ensure that requests are made within the required time for: work space, computers, business cards, various supplies, telephone, cell phone. Organize the employee’s “Orientation”;

• Ensure that the department’s secretaries function smoothly in their daily duties:

o Participate in the management of work schedules (vacations, illness, etc.), and ensure replacements during absences;

o Identify, analyze and solve problems promptly (division of duties in case of overload, etc.).

Job Requirements

  • College degree (minimum)

  • Excellent written and spoken French and English

  • Proficient in Microsoft Office Suite (Word, Excel, Outlook and PowerPoint)

  • Able to work alone and as part of a team

  • Good sense of organization and planning

Benefits & Company Statement

McKesson believes superior performance – individual and team – that helps us drive innovations and solutions to promote better health should be recognized and rewarded. We provide a competitive compensation program to attract, retain and motivate a high-performance workforce, and it’s flexible enough to meet the different needs of our diverse employee population.

We are in the business of better health and we touch the lives of patients in virtually every aspect of healthcare. We partner with payers, hospitals, physician offices, pharmacies, pharmaceutical companies and others across the spectrum of care to build healthier organizations that deliver better care to patients in every setting.

But we can’t do it without you. Every single McKesson employee contributes to our mission—whatever your title, whatever your role, you act as a catalyst in a chain of events that helps millions of people all over the globe. Talented, compassionate people are the future of our company—and of healthcare. At McKesson, you’ll collaborate on the products and solutions that help us carry out our mission to improve lives and advance healthcare. Working here is your opportunity to shape an industry that’s vital to us all.

McKesson is an equal opportunity and affirmative action employer

Agency Statement

No agencies please.

Recruiting Disclaimer

The material contained herein is provided for informational purpose only. All open jobs offered by McKesson Canada on this recruitment system are subject to specific job skill requirements. The job skill requirements, qualifications, and preferred experience are determined by a subsidiary, office or department within the company which is offering the position, and all positions are subject to local prevailing employment laws and restrictions. This would include immigration laws pertaining to work authorization requirements and any other applicable government permissions or compliance.

The materials on this site are provided without warranties of any kind, either expressed or implied, including but not limited to warranties regarding the completeness of information contained on this site or in any referenced links. While McKesson Canada attempts to update this site on a timely basis, the information is effective only as of the time and date of posting.

By providing your application to McKesson Canada you hereby consent to McKesson Canada obtaining personal information regarding you that is related to the position applied for. You also consent to McKesson Canada transferring your application details to our recruitment partners for their review and assistance. You also consent to McKesson Canada keeping your application on file. McKesson Canada is an equal opportunity employer. The information on this site is for information purpose only and is not intended to be relied upon with legal consequence.

Job: Administrative/Clerical

Organization: McKesson Canada

Title: Administrative Assistant

Location: Canada-Quebec-Saint-Laurent

Requisition ID: 18003064