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Merck Senior Associate, U.S. Formalities in Rahway, New Jersey

Job Description

We partner with the business to ensure we maintain our company’s values and high ethical standards, comply with the law, protect our people and enhance our reputation. We strive to foster an environment that is inspiring, supportive and diverse.

Position Description:

The Office of General Counsel is seeking a Senior Associate, U.S. Formalities to provide operational support to the Patent organization. Primary responsibilities are to prepare and execute all official U.S. and foreign formal documents and to accurately track and cite relevant background art or information to the United States Patent and Trademark Office (USPTO). Position is located in Rahway, NJ.

Job responsibilities include but are not limited to:

  • Independently prepare and obtain inventor signatures on Worldwide Assignment, U.S. Declaration and PCT Power of Attorney

  • Timely and accurately track and manage cited patent references (U.S. patent literature, foreign patent literature, and non-patent literature (NPL)) in departmental document management system

  • Obtain and update references as needed from identified resources, including translations of foreign references

  • Prepare information disclosure statement (IDS) (PTO/SB/08A and 08B) for filing with the USPTO in coordination with responsible attorney

  • Add Supplemental Disclosure Statement action to docketing system if necessary

  • Monitor docket report for all US formality due dates to ensure deadlines are timely met

Education Minimum Requirement:

  • High School diploma or equivalent required

  • Associate degree or Paralegal certificate preferred

Required Experience and Skills:

  • Two (2) years patent experience in a corporate or law firm setting

  • Familiarity with USPTO rules, law and procedures

  • Experience working with USPTO’s Electronic Filing System (EFS-Web) and electronic forms

  • Ability to utilize IP Software with the demonstrated ability to learn new technology, processes and procedures effectively and with confidence.

  • Advanced proficiency with MS Office Suite (Outlook, Word, Excel)

  • Extraordinary accuracy and attention to detail in analysis and communications

  • Strong organizational and time management skills, able to prioritize workflow, manage and meet competing deadlines

  • Strong communication skills, both oral and written

  • Strong interpersonal skills, collaborates well with others, skilled at interacting with all levels of personnel with professionalism

  • Resilient and change-agile, able to work in a fast-paced environment with a high volume of work

  • Able to handle confidential information sensitively and discreetly

Preferred Experience and Skills:

  • Two (2) years U.S. patent formality experience in a corporate or law firm setting

  • Strong understanding of USPTO formality requirements including 37 C.F.R. Rules and MPEP rules

  • Specific experience with Thomson IP Manager and First-to-File

  • Notary Public Commission

Our Support Functions deliver services and makes recommendations about ways to enhance our workplace and the experience of working at our organization. Our Support Functions include HR, Finance, Information Technology, Legal, Procurement, Administration, Facilities and Security.

Who we are …

Merck & Co., Inc., Kenilworth, New Jersey, USA is known as “Merck” in the United States, Canada & Puerto Rico. We are known as “MSD” in Europe, Middle East, Africa, Latin America & Asia Pacific. We are a global biopharmaceutical leader with a diverse portfolio of prescription medicines, oncology, vaccines and animal health products.

We are driven by our purpose to develop and deliver innovative products that save and improve lives. With 69,000 employees operating in more than 140 countries, we offer state of the art laboratories, plants and offices that are designed to Inspire our employees as we learn, develop and grow in our careers. We are proud of our 125 years of service to humanity and continue to be one of the world’s biggest investors in Research & Development.

What we look for …

In a world of rapid innovation, we seek brave Inventors who want to make an Impact in all aspects of our business, enabling breakthroughs that will affect generations to come. We encourage you to bring your disruptive thinking, collaborative spirit and diverse perspective to our organization. Together we will continue Inventing For Life, Impacting Lives while Inspiring Your Career Growth .





In accordance with Managers' Policy - Job Posting and Employee Placement, all employees subject to this policy are required to have a minimum of twelve (12) months of service in current position prior to applying for open positions.

If you have been offered a separation benefits package, but have not yet reached your separation date and are offered a position within the salary and geographical parameters as set forth in the Summary Plan Description (SPD) of your separation package, then you are no longer eligible for your separation benefits package. To discuss in more detail, please contact your HRBP or Talent Acquisition Advisor.

If you need an accommodation for the application process please email us at

For more information about personal rights under Equal Employment Opportunity, visit:

EEOC Poster at

EEOC GINA Supplement​ at

OFCCP EEO Supplement at

OFCCP Pay Transparency Rule at

We are an equal opportunity employer, Minority/Female/Disability/Veteran – proudly embracing diversity in all of its manifestations.

Search Firm Representatives Please Read Carefully

Merck & Co., Inc., Kenilworth, NJ, USA, also known as Merck Sharp & Dohme Corp., Kenilworth, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status:



No relocation

VISA Sponsorship:

Travel Requirements:

Flexible Work Arrangements:


Valid Driving License:

Hazardous Material(s):

Number of Openings:


Requisition ID: R37039