Oracle Senior Payroll Specialist, UK in Reading, United Kingdom
Senior Payroll Specialist, UK
Senior Payroll Specialist, EMEA Payroll Operations – UK
Job Title: Senior EMEA Payroll Specialist – UK
Department: EMEA Payroll Operations
Position reports to: Supervisor – EMEA Payroll Operations
Reporting positions : None
Main objective of the job:
Responsible for UK Payroll systems administration,
including initial implementation and on-going end-user testing of new payroll
platform (Oracle Cloud).
timely payments of employee salaries and taxes in the countries managed;
achieves the quality and response time objectives, accurately resolves issues
that affect the timely payment of salaries and fees arising from the payroll
process, reported by employees and by other internal departments.
(a) Collects on a daily basis data from internal and external partners required
for processing the salaries and fees of external suppliers. Uses collection
methods specific to the department in order to ensure the collection meets the
individual targets imposed by the department.
(b) Analyzes, investigates and responds within the standard time frame
established by the department to all employees’ requirements and to other
requirements from internal departments that interact.
(c) Is the main contact for employees; understands and clarifies concerns
raised by employees and uses all available resources to solve these problems.
Replies to employee complaints in a polite and professional manner. In this
situation, the specialist must have all the information necessary to solve the
problems respecting the existent procedures.
(d) During the collection process, the analyst must ensure punctual escalation,
providing relevant information to managers or directors, of all the problems
related to customer accounts and to highlight any issues that may arise and can
have a negative impact on the objectives of the department.
(e) Makes sure that respects and follows the monthly / bi-monthly calendar of the
salaries and taxes payroll, in accordance with the responsibilities detailed
(f) The specialist should aim to and make sure that the problems are solved
within the time frame agreed by the department.
(g) Is responsible of the decisions regarding the necessary
data for processing salaries and taxes, in accordance with internal procedures
agreed at a country level, and maintains collaborative relationships with
internal partners, taking into account both business’s objectives and internal
(h) Anticipates the impact of an action or idea on others, in order to address
(i) Offers support to new employees during their training contributes to
integrating them in the team.
(j) Informs openly teammates in order to help them understand the rationale and
extent of the changes that occur (procedures, policies, etc.)
(k) Participates actively in the departments’ projects, when he is specifically
involved by the direct manager.
(l) Is well aware of the situations, understands and therefore applies
department policies, internal procedures and proposes improvements that will
increase both the results and the efficiency of the department.
(m) Is committed to provide quality standards in both internal and external
interactions with suppliers and to implement internal policies and procedures.
(n) Works good in teams, sharing his experience and offering constructive
feedback whenever needed.
(o) Ensures compliance with Sarbanes – Oxley and is responsible for providing
full support to internal and external audit.
(p) Performs any other duties assigned by the Direct Supervisor, in accordance
with what the work done in the department agreed time supposes.
Abilities and Qualifications of the Senior Payroll Specialist:
Advanced level of English;
in-house payroll experience – minimum 3 years;
Excellent oral and written communication skills;
Ability to communicate efficiently and in a calm manner;
Ability to create and maintain strong professional relationships;
Organized and detail – oriented;
Result driven and ability to solve problems;
Excellent computer skills (e.g. MS Word, Excel, PowerPoint, Outlook);
Ability to work in an environment with multiple tasks, including prioritizing
and swapping numerous requests at the same time, often given tight deadlines
and changes that occur in a brisk;
- Ability to maintain the pace of deliveries despite tight deadlines and
- Ability to understand and apply the processes and procedures of the EMEA
Payroll Operations department;
- University degree or equivalent experience.
3 – 4 years of work experience in the field of global
A minimum of 5 years of total experience preferred –
minimum 3 years UK in-house payroll.
Detailed Description and Job Requirements
Responsible for assisting in the preparation, distribution, and accounting of employee payroll.
Serves as a liaison to employees and third party payroll vendors to ensure payroll processing accurately reflects company specific pay policies. Audits employee pay records and reconciles totals by departmental cost center, location, etc. Participates in payroll system upgrades and implementations. Works directly with employees to resolve outstanding payroll inquiries. Ensures FLSA status is correctly captured in the system per employee. Interprets pay policies, e.g. vacation, LOA, disability, workers compensation, governmental regulations, withholding exemptions, etc. and ensures amounts/deductions are calculated and applied to various accounts correctly. Ensures company compliance with federal and state payroll standards. In house payroll expert, staying current with changes in the law. May assist with audits such as internal, state, federal, etc. for correctly classifying and paying employees. May prepare tax reports and related documentation. Documents payroll processes and procedures. May train other payroll staff. May be back up to those who perform specialized tasks or activities.
Job duties are varied and complex utilizing independent judgment. May have project lead role.
As part of Oracle's employment process candidates will be required to successfully complete a pre-employment screening process. This will involve identity and employment verification, professional references, education verification and professional qualifications and memberships (if applicable).
Location: GB-GB, UK-Reading
Job Type: Regular Employee Hire
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