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Vinnell Arabia PROPERTY BOOK MANAGER in Riyadh, Saudi Arabia

Job Category US Job Only

Position PROPERTY BOOK MANAGER

Req Code 4600-006

Location KHASHM AL AN

Grade 4-L4

Basic Functions

Personally responsible to ensure all Property Items are properly received processed and stored IAW Vinnell property procedures. Also follows the US Military and DoD guidelines for handing and accounting for property. Ensures all Hand Receipts accurately reflect and account for property. Ensures all property is properly Sub-Hand Receipted to the Sub Hand Receipt Holder using the approved property transfer documentation to ensure no loss of accountability. Conducts cyclic and annual inventories IAW published local and US Army publications. Works directly with the Primary Hand Receipt Holder to ensure property received, is added to the Primary Hand receipt by a Change Document from Vinnell Property Section. Ensures DRMO items are properly documented and turn-in documentation is posted to the PHR for all COS except Class IX. Responsible for overseeing Aviation Class VII accountability inventories and assisting with Aircraft DA Form 2408-17 inventories. Manages Aviation Class VII FMS accountable and sensitive items and conduct sensitive item inventories IAW the Vinnell Arabia and the US Military and DoD regulatory requirements. Must have extensive experience in Retail and Wholesale Supply in regards to accountable property items. Must be AS9110 Rev C certified, with extensive knowledge of Property STAMIS and DoD Automated Property Management Systems, G-21 highly desired. Responsible for providing daily and weekly report updates to the Senior Logistics Manager and immediately reports any loss of accountable property.

Major Duties and Responsibilities

  1. Responsible for the reduction of data entry error rates in Maximo concerning property management

  2. Maintain a formal set of property accounting records, to include item identification, gains, loss, on hand balances and the conditions and locations of all property assigned to hand receipt holders with the use of an automated property management system such as PBUSE, DPAS,

  3. Maintains 100% accountability of assigned property ensures property transactions are properly documented.

  4. Maintain automated hand receipts files accompanying documentation IAW FAR 52.245-1 and Vinnell Arabia policies.

  5. Ensures 10% Cyclic Inventories are performed and recorded IAW Policies Regulations and Guidelines

  6. Ensure 100% Inventories are performed as required.

  7. Uses the authorized forms and records for conducting Property Transactions to include recording changes to the 4000 Hand Receipt when property is issued, transferred, turned in, lost or disposed of IAW published guidelines, policies and regulations.

  8. Keeps the Senior Aviation Logistics Manager informed of changes to the 4000 Hand Receipt.

  9. Provide property accountability reports IAW Vinnell Arabia and Contractual guides.

  10. Adheres to the AS9110 Rev C guidelines for Aviation Property Management.

  11. Must be proficient in managing all Classes of Supply (COS).

  12. Possess operational and functional knowledge of Maximo as related to Supply and Warehouse operational functionality.

  13. Utilizes and develops the Storage Plan to ensure available space is utilized in the most efficient manner.

  14. Develops process flows and procedural checklist to ensure materiel request, materiel receipts, receipts and inventories (R&I), outgoing and incoming shipments and other day to day tasks are IAW established procedures and processes.

  15. Communicates efficiently and effectively with other members of the team to ensure knowledge is shared and leveraged for success of the organization.

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