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Chenega Corporation Office Administrator in San Antonio, Texas

AJANTA

Company

Job Title:

Office

Administrator

Chenega

Job Title:

Administrator

II, Office

Clearance:

Ability

to obtain Secret Clearance

Location:

San Antonio, TX

Reports

To:

Program

Manager

FLSA

Status:

Non-Exempt,

Full Time, Hourly

Prepared

Date:

05-10-2019

Approved

Date:

05-14-2019

Summary:

  • TheAdministrative Assistantwill provide receptionist services in

addition to administrative, travel, clerical and accounting support to program

staff and keep official program records.

Duties and

Responsibilities:

  • Helps

    with initial setup of environment including basic technical setup, furniture

    arrangements, and office supply organization.

  • Providesfront

    desk functions to serve visitors

    by greeting, welcoming, and directing them appropriately; notifies

    company/program personnel of visitor arrival.

  • Directs

    visitors by maintaining employee and department directories; giving

    instructions.

  • Maintains

    security by following set procedures for verifying identity and access,

    managing the visitor logbook, issuing and reconciling visitor badges.

  • Maintains

    safe and clean reception area by complying with procedures, rules, and

    regulations.

  • Maintains

    continuity among work teams by documenting and communicating actions,

    irregularities, and continuing needs.

  • Provide

    administrative support including telephone coverage, copying, faxing,

    supply control and internal and external communications.

  • Maintain

    all general administrative support functions to the office to ensure

    efficient utilization of time and resources.

  • In

    charge of keeping up with office inventory including office and bathroom

    supplies and reordering as necessary.

  • Reordering

    supplies on demand at request of workers.

  • Screen

    incoming calls and correspondence and respond independently when needed.

  • Administer

    office operations and provide Chenega staff with appropriate documents and

    records.

  • Schedule

    and organize calendar activities and organize activities such as meetings,

    travel and office activities.

  • Prepare

    for, assist with, and manage office wide events, briefings, and VIP

    visits.

  • Assist

    in the preparation of briefings, program abstracts, summaries and analyses

    are required as well as standardizing briefing formats, weekly activity

    reporting and directory structures.

  • Assist

    the company Program Controllers with invoice payment and processing as

    needed.

  • Assist management team with Purchasing Cards

    coding, expense reporting queries and follow-ups, daily time collection

    and other ad hoc activities as needed.

  • Other

duties as assigned

Minimum

Qualifications:(To

perform this job successfully, an individual must be able to perform each

essential duty satisfactorily.)

  • Associates Degree or a minimum 1 year of experience in

    administration, customer service in professional services or uniformed

    service; experience with acquisition process and terms, S&T knowledge

    management and technical editing.

  • Must be able to type a minimum of 50 WPM.

Knowledge, Skills

and Abilities:

  • Exceptional

    written and oral communication skills with a full mastery of the English

    language including proper grammar and spelling.

  • DOD and/or U.S. Air Force

    experience preferred

  • Adept with Telephone Skills, Verbal Communications, Microsoft

    Office Skills, Listening, Professionalism, Customer Focus, Organization,

    Informing Others, Handling Pressure, Task Management.

  • Working knowledge of a variety of computer software applications

    such as Microsoft Word, Excel, Access, PowerPoint, SharePoint and Outlook.

  • Basic

    knowledge of military protocol procedures

  • Must

    have the ability to work evenings, weekends or Holidays as required to meet

    business needs.

  • Ability

    to handle multiple assignments concurrently, balancing priorities to meet

    deadlines.

  • Ability

    to obtain Secret clearance, if needed

  • Ability

    to work independently and as a team.

  • Must

    be highly professional and flexible to meet with customers, contractors

    and vendors.

  • Must

    be able to handle multiple requests from various teams and tasks.

  • Ability

    to read, analyze, and interpret general business periodicals, professional

    journals, technical procedures, or governmental regulations.

  • Ability

    to maintain high levels of confidentiality when dealing with proprietary

    information and sensitive situations.

  • Must

    be able to present professionally to senior leadership and outside

    clients.

  • SharePoint,

    Deltek, and Smartsheet knowledge a plus.

Physical Demands:(The physical demands described

here are representative of those that must be met by an employee to

successfully perform the essential functions of this job. Reasonable

accommodations may be made to enable individuals with disabilities to perform

the essential functions.)

  • While performing the duties of this

Job, the employee is regularly required to sit and talk or hear. The employee

is frequently required to walk; use hands to finger, handle, or feel and reach

with hands and arms. The employee is occasionally required to stand; climb or

balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift

and/or move up to 25 pounds. Specific vision abilities required by this job

include close vision.

Work Environment:(The work environment

characteristics described here are representative of those an employee

encounters while performing the essential functions of this job.)

  • The employee will normally work in

a temperature-controlled office environment, with frequent exposure to

electronic office equipment.

  • During visits to areas of

operations, may be exposed to extreme cold or hot weather conditions. Is occasionally exposed to fumes or airborne

particles, toxic or caustic chemicals, and loud noise.

Chenega

Corporation and family of companies is an EOE.

Equal Opportunity

Employer/Veterans/Disabled

Native

preference under PL 93-638.

We

participate in the E-Verify Employment Verification Program.

Organization: Ajanta Consulting

Title: Office Administrator

Location: Texas-San Antonio

Requisition ID: 1900001701

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