AECOM Office Management Specialist III in San Francisco, California

United States of America - California, San Francisco

Job Summary

Civil Construction is looking to hire an experienced Office Management Specialist to support our projects in the Greater Bay Area in CA. This challenging position will provide an excellent growth opportunity while helping to improve our infrastructure.

Position Description or Typical Responsibilities:

Coordinates all office services and related activities, including developing and managing programs for the maximum utilization of resources, services and equipment

Skill Set Requirements:

  • Active Team Player with positive attitude

  • Excellent communication skills paired with solid writing skills

  • High level of computer proficiency

  • Excellent time management, problem solving, and organizational skills

  • Ability to multi-task and perform with high energy and flexibility

  • Capable of working independently in a fast paced environment

  • Quick and competent learner

  • Highly motivated

Position Outline:

  • Manage project office facilities

  • Cost Analysis, ensure low cost purchase and budget review

  • Processing, coordination, and management of Accounts Payable for project

  • Processing, coordination, and management of Payroll for project

  • Prepare, analyze, and transmit Certified Payroll and any/all additional reporting documents per project and contract specifications

  • Document Control for project through pVault Software (Heavy scanning/indexing)

  • Provide support in accounting and project management modules in Viewpoint

  • Coordination with subcontractors

  • Invoicing; pay applications; waivers

  • Management of project insurance requirements with subcontractors and vendors

  • Process New Hires (Craft and Salaried) – Paperwork, training videos, drug testing

  • Coordinate and manage month end close with corporate office in order to provide timely and accurate reporting for project

  • Manage and maintain telephone systems and lists for project office; coordinate Verizon and Sprint cell/radio use for project

  • Stock and inventory control for office related equipment and products

Minimum Requirements

  • BA/BS + 4 years of demonstrated equivalency of experience and/or education.

Preferred Qualifications

Additional Information:

  • Qualified applicants who are offered a position must pass a pre-employment substance abuse test.

  • This position does not include sponsorship for United States work authorization.

  • Relocation or per diem support are not available for this position.

What We Offer

When you join AECOM, you become part of a company that is pioneering the future . Our teams around the world are involved in some of the most cutting-edge and innovative projects and programs of our time, addressing the big challenges of today and shaping the built environment for generations to come. We ensure a workplace that encourages growth, flexibility and creativity, as well as a company culture that champions inclusion, diversity and overall employee well-being through programs supported by company leadership. Our core values define who we are, how we act and what we aspire to, which comes down to not only delivering a better world , but working to “make amazing happen” in each neighborhood, community and city we touch. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

Job Category Administrative Support / Secretarial

Business Line Construction Services

Business Group Construction Services Group (CS)

Country United States of America

Position Status Full-Time

Requisition/Vacancy No. 203303BR

Clearance Required No

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.