Kaiser Permanente Administrative Specialist B in Seattle, Washington
Provides advanced administrative support, using Microsoft Office software to prepare correspondence, spreadsheets, reports and presentation material. Maintains staff calendars and department files. Reviews and handles mail; answers telephones. Participates in budgeting process. Handles confidential material.
Maintains calendars, arranges appointments, meetings and travel itineraries.
Answers telephone inquiries, takes and relays messages and greets visitors. Screens telephone calls/visitors, refers to appropriate staff member. Explains departmental policies and procedures in response to inquiries. May provide information to top level management, Board Members and external customers or stakeholders.
Establishes/maintains complex departmental filing system including confidential departmental files and records. Sorts and routes department mail. Reviews/screens manager's mail, researches issues and provides recommendations. Operates a variety of office equipment. May place order for supplies and office equipment. Uses a variety of word processing software to type letters, reports, and presentation materials. May compose correspondence on own initiative for supervisor's review and some without review. May include confidential information. May perform desktop publishing.
Proofreads documents for typographical, spelling and content errors. Maintains established databases, generates routine reports from such data. May create spreadsheets/graphs using departmental information. May track/monitor budgets, post data to ledgers. Reconciles invoices and resolves discrepancies. Collects data with direction, formats ad hoc reports and produces variance reports. Coordinates and organizes departmental projects, some without direction, schedules complex meetings and prepares materials such as agendas, timelines, reports and presentations. Takes and produces minutes for manager's review.
Minimum three (3) years of administrative or comparable experience.
High School Diploma/GED.
License, Certification, Registration
Writing and math skills.
Customer service and communication skills.
Initiative and analytical ability.
Proficiency with software used by the department.
Typing 55 WPM; skills testing as appropriate.
Advanced education courses.
TITLE: Administrative Specialist B
LOCATION: Seattle, Washington
External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran, or disability status.